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LIBR 284-01
LIBR 284-10
Seminar in Archives and Records Management
Spring 2012 Greensheet

Lori Lindberg

Greensheet Links
Textbooks and Readings
Course Requirements
D2L Tutorials

Students will be enrolled in the D2L course site by the instructor between January 23-24, 2012. The course site will be available to all LIBR 284-01/-10 students on January 25, 2012. The D2L site is a special consolidated site that permits students of both sections of this course to operate as one. You will find this consolidated site under the NoSemester menu of your MyCourses widget.

Course Objectives

This class will cover in-depth Encoded Archival Description (EAD), and provide an introduction to Encoded Archival Context (EAC), the international standards for the presentation of archival descriptive information and records creator authority records on the World Wide Web. At the completion of this class students should be able to:

  • Explain the origins of SGML/XML, the concept of a Document Type Definition (DTD) and XML schema.
  • Explain the concept of text markup and how it enables text to be viewed on the World Wide Web with the use of a browser, along with basic client-server concepts.
  • Explain the history of EAD/EAC, their development, relationships to other archival descriptive standards such as ISAD(G), ISAAR-CPF, and DACS, and significance for the archival community.
  • Identify the structure of the EAD DTD and EAC schema, their element composition and other aspects, and how those elements relate to the individual components of an archival collection guide and descriptions of records creators.
  • Identify tools developed to aid in the encoding process.
  • Identify consortia and individual institutions that have utilized EAD/EAC to markup and post their collection guides and authority records online.
  • Markup a simple finding aid and authority record for viewing on the World Wide  Web.

This course supports the following SLIS Core Competencies:

  • understand the system of standards and methods used to control and create information structures and apply basic principles involved in the organization and representation of knowledge;
  • demonstrate proficiency in the use of current information and communication technologies, and other related technologies, as they affect the resources and uses of libraries and other types of information providing entities;

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Course Requirements

Class Meetings
This class meets at the following location, dates and times:

  • Via Blackboard Collaborate web conferencing:
    • Optional introductory class meeting - January 26, 2012,
      6:00 p.m. to 8:00 p.m. PST (this session will be recorded).
    • Optional code review sessions: Feb 16, Mar 22, Apr 19, May 10,
      6:00 p.m. to 8:00 p.m. PST (these sessions will be recorded).
  • All other course activity will take place via recorded lectures viewable on the Web via Blackboard Collaborate.  Any Power Point files used in the recorded lectures will be available separately for download and each lecture will also be provided in .mp3 format so you can utilize a mobile device for portability, as well. You will receive two lessons every other week. These lessons are intended for listening one per week. Each week's lesson will have a discussion board on D2L for you to post questions and observations. If a given week's lesson generates a lot of questions I may record a supplemental lecture for clarification on particular topics.

Assignments and Grading
Grading will be based on a total accumulation of 100 possible points, distributed as follows:

Four online quizzes @ 10 points each
(The quizzes are designed to make sure you are doing the assigned reading and exercises in the lessons. Your quizzes and reading assignments will be available on ANGEL under the Lessons tab on the first official day of classes, January 25, 2012.)
40 points
Four short encoding assignments @15 points each 60 points

Due Dates
This is a "paperless" class. Please submit all encoding assignments to their respective Drobboxes on D2L. Your quizzes are administered through D2L and do not require production of a separate document.  Mandatory file naming conventions for encoding assignments will be discussed at the first class meeting. If you are not sure how to use D2L Dropboxes and submit assignments, please consult the D2L online tutorials.

All assignments are due by 11:59 p.m. on their respective due date. Late submissions, or failure to adhere to the established file naming convention will cause a loss of 10% of the grade for that assignment.

Encoding Assignment 1 Feb 18
Encoding Assignment 2 Mar 24
Encoding Assignment 3 Apr 21
Encoding Assignment 4 May 12
Quiz 1 Feb 4
Quiz 2 Mar 10
Quiz 3 Apr 7
Quiz 4 May 5

Textbooks and Readings

There is no required physical text for this course. An important and necessary e-publication for the course is the EAD 2002 Tag Library, located at:

For the quizzes, there is a small group of readings provided via D2L. The readings for Quizzes 1-4 will be available on D2L under the Course Module 'Quiz Readings.'

No Textbooks For This Course.

Grading Scale

The standard SJSU School of Information Grading Scale is utilized for all iSchool courses:

97-100 A
94-96 A-
91-93 B+
88-90 B
85-87 B-
82-84 C+
79-81 C
76-78 C-
73-75 D+
70-72 D
67-69 D-
Below 67 F

In order to provide consistent guidelines for assessment for graduate level work in the School, these terms are applied to letter grades:

  • C represents Adequate work; a grade of "C" counts for credit for the course;
  • B represents Good work; a grade of "B" clearly meets the standards for graduate level work;
    For core courses in the MLIS program (not MARA) — INFO 200, INFO 202, INFO 204 — the iSchool requires that students earn a B in the course. If the grade is less than B (B- or lower) after the first attempt you will be placed on administrative probation.  You must repeat the class the following semester. If -on the second attempt- you do not pass the class with a grade of B or better (not B- but B) you will be disqualified.
  • A represents Exceptional work; a grade of "A" will be assigned for outstanding work only.

Students are advised that it is their responsibility to maintain a 3.0 Grade Point Average (GPA).

University Policies

General Expectations, Rights and Responsibilities of the Student

As members of the academic community, students accept both the rights and responsibilities incumbent upon all members of the institution. Students are encouraged to familiarize themselves with SJSU's policies and practices pertaining to the procedures to follow if and when questions or concerns about a class arises. See University Policy S90-5 at More detailed information on a variety of related topics is available in the SJSU catalog at In general, it is recommended that students begin by seeking clarification or discussing concerns with their instructor. If such conversation is not possible, or if it does not serve to address the issue, it is recommended that the student contact the Department Chair as a next step.

Dropping and Adding

Students are responsible for understanding the policies and procedures about add/drop, grade forgiveness, etc. Refer to the current semester's Catalog Policies section at Add/drop deadlines can be found on the current academic year calendars document on the Academic Calendars webpage at The Late Drop Policy is available at Students should be aware of the current deadlines and penalties for dropping classes.

Information about the latest changes and news is available at the Advising Hub at

Consent for Recording of Class and Public Sharing of Instructor Material

University Policy S12-7,, requires students to obtain instructor's permission to record the course and the following items to be included in the syllabus:

  • "Common courtesy and professional behavior dictate that you notify someone when you are recording him/her. You must obtain the instructor's permission to make audio or video recordings in this class. Such permission allows the recordings to be used for your private, study purposes only. The recordings are the intellectual property of the instructor; you have not been given any rights to reproduce or distribute the material."
    • It is suggested that the greensheet include the instructor's process for granting permission, whether in writing or orally and whether for the whole semester or on a class by class basis.
    • In classes where active participation of students or guests may be on the recording, permission of those students or guests should be obtained as well.
  • "Course material developed by the instructor is the intellectual property of the instructor and cannot be shared publicly without his/her approval. You may not publicly share or upload instructor generated material for this course such as exam questions, lecture notes, or homework solutions without instructor consent."

Academic integrity

Your commitment, as a student, to learning is evidenced by your enrollment at San Jose State University. The University Academic Integrity Policy S07-2 at requires you to be honest in all your academic course work. Faculty members are required to report all infractions to the office of Student Conduct and Ethical Development. The Student Conduct and Ethical Development website is available at

Campus Policy in Compliance with the American Disabilities Act

If you need course adaptations or accommodations because of a disability, or if you need to make special arrangements in case the building must be evacuated, please make an appointment with me as soon as possible, or see me during office hours. Presidential Directive 97-03 at requires that students with disabilities requesting accommodations must register with the Accessible Education Center (AEC) at to establish a record of their disability.

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