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LIBR 284-01
LIBR 284-10
Seminar in Archives and Records Management
Spring 2012 Greensheet

Lori Lindberg

Greensheet Links
Textbooks and Readings
Course Requirements
D2L Tutorials

Students will be enrolled in the D2L course site by the instructor between January 23-24, 2012. The course site will be available to all LIBR 284-01/-10 students on January 25, 2012. The D2L site is a special consolidated site that permits students of both sections of this course to operate as one. You will find this consolidated site under the NoSemester menu of your MyCourses widget.

Course Objectives

This class will cover in-depth Encoded Archival Description (EAD), and provide an introduction to Encoded Archival Context (EAC), the international standards for the presentation of archival descriptive information and records creator authority records on the World Wide Web. At the completion of this class students should be able to:

  • Explain the origins of SGML/XML, the concept of a Document Type Definition (DTD) and XML schema.
  • Explain the concept of text markup and how it enables text to be viewed on the World Wide Web with the use of a browser, along with basic client-server concepts.
  • Explain the history of EAD/EAC, their development, relationships to other archival descriptive standards such as ISAD(G), ISAAR-CPF, and DACS, and significance for the archival community.
  • Identify the structure of the EAD DTD and EAC schema, their element composition and other aspects, and how those elements relate to the individual components of an archival collection guide and descriptions of records creators.
  • Identify tools developed to aid in the encoding process.
  • Identify consortia and individual institutions that have utilized EAD/EAC to markup and post their collection guides and authority records online.
  • Markup a simple finding aid and authority record for viewing on the World Wide  Web.

This course supports the following SLIS Core Competencies:

  • understand the system of standards and methods used to control and create information structures and apply basic principles involved in the organization and representation of knowledge;
  • demonstrate proficiency in the use of current information and communication technologies, and other related technologies, as they affect the resources and uses of libraries and other types of information providing entities;

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Course Requirements

Class Meetings
This class meets at the following location, dates and times:

  • Via Blackboard Collaborate web conferencing:
    • Optional introductory class meeting - January 26, 2012,
      6:00 p.m. to 8:00 p.m. PST (this session will be recorded).
    • Optional code review sessions: Feb 16, Mar 22, Apr 19, May 10,
      6:00 p.m. to 8:00 p.m. PST (these sessions will be recorded).
  • All other course activity will take place via recorded lectures viewable on the Web via Blackboard Collaborate.  Any Power Point files used in the recorded lectures will be available separately for download and each lecture will also be provided in .mp3 format so you can utilize a mobile device for portability, as well. You will receive two lessons every other week. These lessons are intended for listening one per week. Each week's lesson will have a discussion board on D2L for you to post questions and observations. If a given week's lesson generates a lot of questions I may record a supplemental lecture for clarification on particular topics.

Assignments and Grading
Grading will be based on a total accumulation of 100 possible points, distributed as follows:

Four online quizzes @ 10 points each
(The quizzes are designed to make sure you are doing the assigned reading and exercises in the lessons. Your quizzes and reading assignments will be available on ANGEL under the Lessons tab on the first official day of classes, January 25, 2012.)
40 points
Four short encoding assignments @15 points each 60 points

Due Dates
This is a "paperless" class. Please submit all encoding assignments to their respective Drobboxes on D2L. Your quizzes are administered through D2L and do not require production of a separate document.  Mandatory file naming conventions for encoding assignments will be discussed at the first class meeting. If you are not sure how to use D2L Dropboxes and submit assignments, please consult the D2L online tutorials.

All assignments are due by 11:59 p.m. on their respective due date. Late submissions, or failure to adhere to the established file naming convention will cause a loss of 10% of the grade for that assignment.

Encoding Assignment 1 Feb 18
Encoding Assignment 2 Mar 24
Encoding Assignment 3 Apr 21
Encoding Assignment 4 May 12
Quiz 1 Feb 4
Quiz 2 Mar 10
Quiz 3 Apr 7
Quiz 4 May 5

Textbooks and Readings

There is no required physical text for this course. An important and necessary e-publication for the course is the EAD 2002 Tag Library, located at:

For the quizzes, there is a small group of readings provided via D2L. The readings for Quizzes 1-4 will be available on D2L under the Course Module 'Quiz Readings.'

No Textbooks For This Course.

Grading Scale
The standard SJSU School of Information Grading Scale is utilized for all iSchool courses:

97-100 A
94-96 A-
91-93 B+
88-90 B
85-87 B-
82-84 C+
79-81 C
76-78 C-
73-75 D+
70-72 D
67-69 D-
Below 67 F

In order to provide consistent guidelines for assessment for graduate level work in the School, these terms are applied to letter grades:

  • C represents Adequate work; a grade of "C" counts for credit for the course;
  • B represents Good work; a grade of "B" clearly meets the standards for graduate level work;
    For core courses in the MLIS program (not MARA) — LIBR 200, LIBR 202, LIBR 204 — the iSchool requires that students earn a B in the course. If the grade is less than B (B- or lower) after the first attempt you will be placed on administrative probation.  You must repeat the class the following semester. If -on the second attempt- you do not pass the class with a grade of B or better (not B- but B) you will be disqualified.
  • A represents Exceptional work; a grade of "A" will be assigned for outstanding work only.

Students are advised that it is their responsibility to maintain a Grade Point Average (GPA) of 3.0.

Academic Integrity
Your own commitment to learning, as evidenced by your enrollment at San José State University, and the University's Academic Integrity Policy requires you to be honest in all your academic course work. Faculty members are required to report all infractions to the Office of Student Conduct and Ethical Development. The policy on academic integrity can be found at

Reasonable Accommodation of Disabilities
If you need course adaptations or accommodations because of a disability, please e-mail me as soon as possible. Presidential Directive 97-03 requires that students with disabilities register with the Accessible Education Center (AEC) to establish record of their disability.

No matter where students reside, they should contact the SJSU AEC to register. The AEC Web site:

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