LIBR 284-02
LIBR 284-11
Seminar in Archives and Records Management
Topic: Digitization and Digital Preservation
Spring 2009 Greensheet

Robin L. Dale

Greensheet Links
Textbooks and Readings
Course Requirements
ANGEL Tutorials
iSchool eBookstore

Students need to self-enroll in the ANGEL course site. You will need a PIN which will be sent to all registered students via MySJSU.

Course Description

This course will provide an introduction to the digitization of archival, library, and museum materials, as well as digital preservation of the resulting digital objects. Students will learn about using digital technologies to provide better access to and sometimes to preserve text, images, sound, and video.

[Please note: the majority of the course will focus on the digitization of text and image because of the nature of this class and equipment requirements.]

Particular topics to be explored in depth include: mass digitization versus local digitization efforts, selection for digitization, legal and copyright issues, digitization requirements for text and images, metadata, and technology issues. The course will provide a broad foundation of the principles, processes and standards guiding the digitization of cultural heritage materials.

Prerequisites: LIBR 200, LIBR 202, LIBR 204

Course Objectives

At the completion of this class, students will:

  • Understand the fundamental differences between digitization and digital preservation;
  • Understand the issues of quality, speed, production, and accessibility related to mass digitization projects versus local digitization projects;
  • Acquire the skills to select materials for digitization and provide sound justification for their decisions;
  • Be able to select and apply appropriate standards and good practices depending upon the type of material and the objective of a particular digitization project;
  • Understand the role and types of metadata used to describe, manage, and provide access to digital materials;
  • Obtain an understanding of the technology issues surrounding digitization, including appropriate conversion devices, delivery systems, and digital preservation;
  • Have the skills to plan and manage a digitization project from design through delivery;
  • Have experience creating a digital collection: including budgeting, selection, digitization, metadata creation, use of CONTENTdm (an industry-leading digital collection management tool from DiMeMa), and digital preservation concerns.

This course supports the following SLIS Core Competencies:

  • use the basic concepts and principles related to the creation, evaluation, selection, acquisition, preservation and organization of specific items or collections of information
  • understand the system of standards and methods used to control and create information structures and apply basic principles involved in the organization and representation of knowledge;
  • demonstrate proficiency in the use of current information and communication technologies, and other related technologies, as they affect the resources and uses of libraries and other types of information providing entities;
  • use service concepts, principles and techniques that facilitate information access, relevance, and accuracy for individuals or groups of users; and
  • evaluate programs and services on specified criteria.

Course Requirements

Class Meetings
There are three scheduled, in-person components to this class. You must attend all class sessions in San Jose (31 Jan, 7 Mar, 4 Apr*) or in Fullerton (1 Feb, 8 Mar, 5 Apr*), depending upon where you are registered. **Please Note: the final date for each location is under question because of date conflicts.  We will discuss taking this session to another date OR taking it online, depending upon preference.

Please plan on a full day each of days we will be meeting in person, and be prepared to take copious notes. We will take a 45-minute lunch and have two short breaks during class time.

Computer Access
The balance of class will be held online. ANGEL will be the venue for class discussion, quizzes, assignments, and online office hours. Other online resources/environments such as Elluminate may be used. You must have regular access to a computer to access course materials and online lectures.

At least two assignments will involve working with image files. For this reason, you should have access to a computer with a reasonable network connection speed to download and complete the assignments.

Assignments and Grading
Grading will be based on a total accumulation of 100 possible points, distributed as follows:

Copyright Assignment 10 points
Benchmarking Assignment 10 points
Quizzes (4 at 5 points each) 20 points
Case Study 20 points
Online collection 35 points
(Blackboard and in-class sessions)
5 points

Submitting Assignments
This is a "paperless" class. Please turn in all assignments via ANGEL. Quizzes are offered through ANGEL. Naming conventions for files will be discussed at the first class meeting, but must always include your last name.

Assignments must be word processed in 12 pt. Times Roman and utilize a one-inch margin all around. If you plan to utilize a word processing program other than Microsoft Word, please check with the instructor to discuss the file format. Note: MS Word files should be submitted in the .doc, rather than the .docx format.

Late assignments will not be accepted unless by prior consent of the instructor. If you have an illness (medical certificate supplied) or a family tragedy please contact the instructor.

Brief, open-book quizzes will take place through ANGEL and will be available for ONE WEEK. You must complete the quizzes within the specified week.

Textbooks and Readings

No textbook purchase is required.

All readings are available online, either through provided URLs or within the Blackboard Course Documents area.

Grading Scale

The standard SJSU School of Information Grading Scale is utilized for all iSchool courses:

97 to 100 A
94 to 96 A minus
91 to 93 B plus
88 to 90 B
85 to 87 B minus
82 to 84 C plus
79 to 81 C
76 to 78 C minus
73 to 75 D plus
70 to 72 D
67 to 69 D minus
Below 67 F


In order to provide consistent guidelines for assessment for graduate level work in the School, these terms are applied to letter grades:

  • C represents Adequate work; a grade of "C" counts for credit for the course;
  • B represents Good work; a grade of "B" clearly meets the standards for graduate level work;
    For core courses in the MLIS program (not MARA) — INFO 200, INFO 202, INFO 204 — the iSchool requires that students earn a B in the course. If the grade is less than B (B- or lower) after the first attempt you will be placed on administrative probation.  You must repeat the class the following semester. If -on the second attempt- you do not pass the class with a grade of B or better (not B- but B) you will be disqualified.
  • A represents Exceptional work; a grade of "A" will be assigned for outstanding work only.

Students are advised that it is their responsibility to maintain a 3.0 Grade Point Average (GPA).

University Policies

General Expectations, Rights and Responsibilities of the Student

As members of the academic community, students accept both the rights and responsibilities incumbent upon all members of the institution. Students are encouraged to familiarize themselves with SJSU's policies and practices pertaining to the procedures to follow if and when questions or concerns about a class arises. See University Policy S90-5 at More detailed information on a variety of related topics is available in the SJSU catalog at In general, it is recommended that students begin by seeking clarification or discussing concerns with their instructor. If such conversation is not possible, or if it does not serve to address the issue, it is recommended that the student contact the Department Chair as a next step.

Dropping and Adding

Students are responsible for understanding the policies and procedures about add/drop, grade forgiveness, etc. Refer to the current semester's Catalog Policies section at Add/drop deadlines can be found on the current academic year calendars document on the Academic Calendars webpage at The Late Drop Policy is available at Students should be aware of the current deadlines and penalties for dropping classes.

Information about the latest changes and news is available at the Advising Hub at

Consent for Recording of Class and Public Sharing of Instructor Material

University Policy S12-7,, requires students to obtain instructor's permission to record the course and the following items to be included in the syllabus:

  • "Common courtesy and professional behavior dictate that you notify someone when you are recording him/her. You must obtain the instructor's permission to make audio or video recordings in this class. Such permission allows the recordings to be used for your private, study purposes only. The recordings are the intellectual property of the instructor; you have not been given any rights to reproduce or distribute the material."
    • It is suggested that the syllabus include the instructor's process for granting permission, whether in writing or orally and whether for the whole semester or on a class by class basis.
    • In classes where active participation of students or guests may be on the recording, permission of those students or guests should be obtained as well.
  • "Course material developed by the instructor is the intellectual property of the instructor and cannot be shared publicly without his/her approval. You may not publicly share or upload instructor generated material for this course such as exam questions, lecture notes, or homework solutions without instructor consent."

Academic integrity

Your commitment, as a student, to learning is evidenced by your enrollment at San Jose State University. The University Academic Integrity Policy F15-7 at requires you to be honest in all your academic course work. Faculty members are required to report all infractions to the office of Student Conduct and Ethical Development. The Student Conduct and Ethical Development website is available at

Campus Policy in Compliance with the American Disabilities Act

If you need course adaptations or accommodations because of a disability, or if you need to make special arrangements in case the building must be evacuated, please make an appointment with me as soon as possible, or see me during office hours. Presidential Directive 97-03 at requires that students with disabilities requesting accommodations must register with the Accessible Education Center (AEC) at to establish a record of their disability.

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