Spring 2009 Greensheet
David de Lorenzo
Phone: (510) 643-3203
Office Hours: every 1st & 3rd Tuesday 7-8 pm (via Elluminate) or by e-mail
Textbooks and Readings
The access code for the Angel website will be sent to those enrolled in the class via My.SJSU.edu messaging system on Friday, January 23, 2009.
This course focuses on the scope, purpose and function of records management. Records management is the systemic control of all records from their creation or receipt, to their ultimate disposition either in a shredder or in an archives. Because information is such an important resource to organizations, the records management function also includes information management. Electronic records (born digital) now make up more than fifty percent of all records created and maintained at institutions. The management of electronic records presents many challenges which will be reviewed in this class. In addition, the course will look at indexing rules, file management, records surveys, appraisal, retention and disposition scheduling, law and public policy issues, records storage and management of records centers, and access.
Student Learning Outcomes
At the completion of this course a student should be able to:
- conduct a simple records survey
- understand appraisal theory and application
- know indexing rules and classifying documents in various schemes
- understand and use a records retention/disposition schedule
- understand current issues in records management including ethics, public policy and legal issues, and appropriate professional preparation for the field of records management
- how to store, retrieve, and transfer records
- how to manage a records center
- how to provide access services
- understand the complex issues surrounding electronic records management
This course teaches students the major theories, important principles, and current practice in information and records management.
LIBR 257 supports the following SLIS Core Competencies:
- compare the environments and organizational settings in which library and information professionals practice;
- recognize the social, cultural and economic dimensions of information use;
- apply the fundamental principles of planning, management and marketing/advocacy;
- use the basic concepts and principles related to the creation, evaluation, selection, acquisition, preservation and organization of specific items or collections of information;
- understand the system of standards and methods used to control and create information structures and apply basic principles involved in the organization and representation of knowledge.
In addition, this section supports the following SLIS Core Competencies:
- contribute to the cultural, economic, educational, and social well-being of our communities.
This course is taught completely online with six Elluminate Sessions required. I am available during the semester by office hours (every 1st & 3rd Tuesday 7-8 pm via Elluminate), email, by telephone, or in-person by appointment.
You will need a high-speed connection (DSL, cable, etc.) to successfully take this class. Please see: Technology Requirements and Instructions for Success. If you are not familiar with ANGEL, there are helpful tutorials at http://ischool.sjsu.edu/angel/
The assignments for this course are:
- Discussions & Elluminate (15% of course grade)
You will be required to post responses every two weeks to topics raised in the Discussion section of Angel. Elluminate sessions are also scheduled Wednesday 2/4, 2/25, 3/11, 4/1, 4/22, 5/6 from 7pm-8pm and will focus on review of the readings and Q&A.
- Web Exercises (10% of course grade)
On Angel, you will find bi-weekly assignments requiring you to search websites relating to your readings for the purposes of discovery, analysis and evaluation. You will be asked to report back your findings on these topics.
- Electronic Records Survey, Due Midnight, Sunday, February 15, 2009 (15% of course grade)
Based on readings, and using the UC Berkeleyâ€™s University Archives Survey form, each student will conduct a records survey of electronic records (the URL will be provided on Angel). You will complete one survey form for each RECORDS SERIES identified (minimum of six series). Submit the forms via e-mail as Word attachments.
- Article Review Due: Midnight, Sunday, March 22, 2009 (15% of course grade)
I have assigned an article for you to evaluate, analyze and criticize. This article is available in Angel. I want you to write one paper, 5-6 pages in length, that reviews the issues raised in the paper citing the strengths and weaknesses of the article. This is a formal paper; APA style, proper grammar, appropriate writing style and correct spelling are required and will be graded. You are strongly urged to use other readings and references to literature to enhance and support your evaluation. Please use proper APA styles for any references used. Please send the paper to me via email attachment in MS Word.
- E-Records Retention and Disposition Schedule, Due Sunday, April 12, 2009 (15% of course grade)
In this assignment you will develop a records disposition and retention schedule for twelve series of the electronic records you reviewed in the October assignment above. The form is on Angel and completed forms should be sent via e-mail as Word attachments.
- Final Exam: Due Midnight, Sunday, May 17, 2009 (30% of course grade)
This is a take-home exam (open book) consisting of a 20 multiple choice questions and two essays based upon your assigned readings. It will be emailed to you as a Word attachment on Sunday, May 10, 2009.
Except for the required textbook, all readings and assignments are available on Angel.
The assignments for this course will contribute to your final grade as follows:
|Bb Discussions and Elluminate||15%|
|Electronic Records Survey Exercise||15%|
|Electronic Records Retention Schedule||15%|
Points will be assessed against the student's grade for late assignments.
Textbooks and Readings
Assigned readings on Angel.
- Stewart, R. & Melesco, N. M. (2000). Professional Records and Information Management (2nd ed.). New York: Glencoe/McGraw-Hill (Career Education). Available through Amazon: 0078227798.
The standard SJSU School of Information Grading Scale is utilized for all iSchool courses:
|97 to 100||A|
|94 to 96||A minus|
|91 to 93||B plus|
|88 to 90||B|
|85 to 87||B minus|
|82 to 84||C plus|
|79 to 81||C|
|76 to 78||C minus|
|73 to 75||D plus|
|70 to 72||D|
|67 to 69||D minus|
In order to provide consistent guidelines for assessment for graduate level work in the School, these terms are applied to letter grades:
- C represents Adequate work; a grade of "C" counts for credit for the course;
- B represents Good work; a grade of "B" clearly meets the standards for graduate level work;
For core courses in the MLIS program (not MARA) — INFO 200, INFO 202, INFO 204 — the iSchool requires that students earn a B in the course. If the grade is less than B (B- or lower) after the first attempt you will be placed on administrative probation. You must repeat the class the following semester. If -on the second attempt- you do not pass the class with a grade of B or better (not B- but B) you will be disqualified.
- A represents Exceptional work; a grade of "A" will be assigned for outstanding work only.
Students are advised that it is their responsibility to maintain a 3.0 Grade Point Average (GPA).
General Expectations, Rights and Responsibilities of the Student
As members of the academic community, students accept both the rights and responsibilities incumbent upon all members of the institution. Students are encouraged to familiarize themselves with SJSU's policies and practices pertaining to the procedures to follow if and when questions or concerns about a class arises. See University Policy S90-5 at http://www.sjsu.edu/senate/docs/S90-5.pdf. More detailed information on a variety of related topics is available in the SJSU catalog at http://info.sjsu.edu/web-dbgen/catalog/departments/LIS.html. In general, it is recommended that students begin by seeking clarification or discussing concerns with their instructor. If such conversation is not possible, or if it does not serve to address the issue, it is recommended that the student contact the Department Chair as a next step.
Dropping and Adding
Students are responsible for understanding the policies and procedures about add/drop, grade forgiveness, etc. Refer to the current semester's Catalog Policies section at http://info.sjsu.edu/static/catalog/policies.html. Add/drop deadlines can be found on the current academic year calendars document on the Academic Calendars webpage at http://www.sjsu.edu/provost/services/academic_calendars/. The Late Drop Policy is available at http://www.sjsu.edu/aars/policies/latedrops/policy/. Students should be aware of the current deadlines and penalties for dropping classes.
Information about the latest changes and news is available at the Advising Hub at http://www.sjsu.edu/advising/.
Consent for Recording of Class and Public Sharing of Instructor Material
University Policy S12-7, http://www.sjsu.edu/senate/docs/S12-7.pdf, requires students to obtain instructor's permission to record the course and the following items to be included in the syllabus:
- "Common courtesy and professional behavior dictate that you notify someone when you are recording him/her. You must obtain the instructor's permission to make audio or video recordings in this class. Such permission allows the recordings to be used for your private, study purposes only. The recordings are the intellectual property of the instructor; you have not been given any rights to reproduce or distribute the material."
- It is suggested that the syllabus include the instructor's process for granting permission, whether in writing or orally and whether for the whole semester or on a class by class basis.
- In classes where active participation of students or guests may be on the recording, permission of those students or guests should be obtained as well.
- "Course material developed by the instructor is the intellectual property of the instructor and cannot be shared publicly without his/her approval. You may not publicly share or upload instructor generated material for this course such as exam questions, lecture notes, or homework solutions without instructor consent."
Your commitment, as a student, to learning is evidenced by your enrollment at San Jose State University. The University Academic Integrity Policy F15-7 at http://www.sjsu.edu/senate/docs/F15-7.pdf requires you to be honest in all your academic course work. Faculty members are required to report all infractions to the office of Student Conduct and Ethical Development. The Student Conduct and Ethical Development website is available at http://www.sjsu.edu/studentconduct/.
Campus Policy in Compliance with the American Disabilities Act
If you need course adaptations or accommodations because of a disability, or if you need to make special arrangements in case the building must be evacuated, please make an appointment with me as soon as possible, or see me during office hours. Presidential Directive 97-03 at http://www.sjsu.edu/president/docs/directives/PD_1997-03.pdf requires that students with disabilities requesting accommodations must register with the Accessible Education Center (AEC) at http://www.sjsu.edu/aec to establish a record of their disability.
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