LIBR 284-10
Seminar in Archives and Records Management
Spring 2009 Greensheet

Lori Lindberg
Phone: 408-924-2729

Greensheet Links
Textbooks and Readings
Course Requirements
ANGEL Tutorials
iSchool eBookstore

Students will be able to self-enroll in the ANGEL course site between January 18-22. You will need an access code which will be sent to all registered students on January 12, 2008 via MySJSU.

Course Objectives

This class will cover in-depth Encoded Archival Description (EAD), the evolving standard for the presentation of archival descriptive information on the World Wide Web. At the completion of this class students should be able to:

  • Explain the origins of SGML/XML and the concept of a Document Type Definition (DTD).
  • Understand the concept of text markup and how it enables text to be viewed on the Internet with the use of a browser, along with basic client-server concepts.
  • Explain the history of EAD, its development, and significance for the archival community.
  • Identify the structure of the EAD DTD, its element composition and other aspects, and how those elements relate to the individual components of an archival finding aid.
  • Identify tools developed to aid in the encoding process.
  • Identify consortia and individual institutions that have utilized EAD to markup and post their finding aids online.
  • Markup a simple finding aid for viewing on the Internet.

This course supports the following SLIS Core Competencies:

  • understand the system of standards and methods used to control and create information structures and apply basic principles involved in the organization and representation of knowledge;
  • demonstrate proficiency in the use of current information and communication technologies, and other related technologies, as they affect the resources and uses of libraries and other types of information providing entities;

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Course Requirements

Class Meetings
This class meets at the following location, dates and times:

  • Via Elluminate web conferencing:
    • Mandatory class meetings - Friday/Saturday pairs:
    • 1/30-1/31; 2/20-2/21; 3/13-3/14; 4/3-4/4
      10:00 a.m. to 1:00 p.m. PST 
    • Optional code review sessions: 2/6, 3/6, 4/10, 4/24
      10:00 a.m. to 12:00 p.m. PST

Assignments and Grading
Grading will be based on a total accumulation of 100 possible points, distributed as follows:

Four online open-book quizzes @ 10 points each
(The quizzes are designed to make sure you are doing your
assigned reading. Your quizzes will be available on
ANGEL under the Lessons tab on the first official day
of classes.)
40 points
Three encoding assignments @10 points each 30 points
Final encoding assignment 20 points
Class Participation 10 points

Due Dates
This is a "paperless" class. Please turn in all assignments and quiz files to their respective Lesson on ANGEL. Naming conventions for files will be discussed at the first class meeting. If you do not know how to use the ANGEL Lessons, please consult the ANGEL online tutorials.

Submission of late assignments, or failure to adhere to file naming conventions will result in a 10% reduction on the grade for that particular assignment.

Encoding Assignment 1 Feb. 14
Encoding Assignment 2 Mar. 14
Encoding Assignment 3 Apr. 18
Encoding Final May 16
Quiz 1 Jan. 31
Quiz 2 Feb. 21
Quiz 3 Mar. 14
Quiz 4 Apr. 4

Textbooks and Readings


Required Textbooks:

  • Dooley, J. (Ed.). (1998). Encoded Archival Description: Context, Theory and Case Studies. Society of American Archivists. Available through Amazon: 0931828430. arrow gif indicating link outside sjsu domain

Grading Scale

The standard SJSU School of Information Grading Scale is utilized for all iSchool courses:

97 to 100 A
94 to 96 A minus
91 to 93 B plus
88 to 90 B
85 to 87 B minus
82 to 84 C plus
79 to 81 C
76 to 78 C minus
73 to 75 D plus
70 to 72 D
67 to 69 D minus
Below 67 F


In order to provide consistent guidelines for assessment for graduate level work in the School, these terms are applied to letter grades:

  • C represents Adequate work; a grade of "C" counts for credit for the course;
  • B represents Good work; a grade of "B" clearly meets the standards for graduate level work;
    For core courses in the MLIS program (not MARA) — INFO 200, INFO 202, INFO 204 — the iSchool requires that students earn a B in the course. If the grade is less than B (B- or lower) after the first attempt you will be placed on administrative probation.  You must repeat the class the following semester. If -on the second attempt- you do not pass the class with a grade of B or better (not B- but B) you will be disqualified.
  • A represents Exceptional work; a grade of "A" will be assigned for outstanding work only.

Students are advised that it is their responsibility to maintain a 3.0 Grade Point Average (GPA).

University Policies

General Expectations, Rights and Responsibilities of the Student

As members of the academic community, students accept both the rights and responsibilities incumbent upon all members of the institution. Students are encouraged to familiarize themselves with SJSU's policies and practices pertaining to the procedures to follow if and when questions or concerns about a class arises. See University Policy S90-5 at More detailed information on a variety of related topics is available in the SJSU catalog at In general, it is recommended that students begin by seeking clarification or discussing concerns with their instructor. If such conversation is not possible, or if it does not serve to address the issue, it is recommended that the student contact the Department Chair as a next step.

Dropping and Adding

Students are responsible for understanding the policies and procedures about add/drop, grade forgiveness, etc. Refer to the current semester's Catalog Policies section at Add/drop deadlines can be found on the current academic year calendars document on the Academic Calendars webpage at The Late Drop Policy is available at Students should be aware of the current deadlines and penalties for dropping classes.

Information about the latest changes and news is available at the Advising Hub at

Consent for Recording of Class and Public Sharing of Instructor Material

University Policy S12-7,, requires students to obtain instructor's permission to record the course and the following items to be included in the syllabus:

  • "Common courtesy and professional behavior dictate that you notify someone when you are recording him/her. You must obtain the instructor's permission to make audio or video recordings in this class. Such permission allows the recordings to be used for your private, study purposes only. The recordings are the intellectual property of the instructor; you have not been given any rights to reproduce or distribute the material."
    • It is suggested that the syllabus include the instructor's process for granting permission, whether in writing or orally and whether for the whole semester or on a class by class basis.
    • In classes where active participation of students or guests may be on the recording, permission of those students or guests should be obtained as well.
  • "Course material developed by the instructor is the intellectual property of the instructor and cannot be shared publicly without his/her approval. You may not publicly share or upload instructor generated material for this course such as exam questions, lecture notes, or homework solutions without instructor consent."

Academic integrity

Your commitment, as a student, to learning is evidenced by your enrollment at San Jose State University. The University Academic Integrity Policy F15-7 at requires you to be honest in all your academic course work. Faculty members are required to report all infractions to the office of Student Conduct and Ethical Development. The Student Conduct and Ethical Development website is available at

Campus Policy in Compliance with the American Disabilities Act

If you need course adaptations or accommodations because of a disability, or if you need to make special arrangements in case the building must be evacuated, please make an appointment with me as soon as possible, or see me during office hours. Presidential Directive 97-03 at requires that students with disabilities requesting accommodations must register with the Accessible Education Center (AEC) at to establish a record of their disability.

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