Archives & Manuscripts
Fall 2011 Greensheet
Dr. Michael Q. Hooks, CA
Office Hours: Contact via email
Textbooks and Readings
This course will be taught entirely online on D2L. Students will be automatically enrolled in the D2L site for this course. The course will be automatically available to students on August 24th, 2011, which is the first day of class.
This course is an introduction to the theory and practice of managing archival documents, such as personal papers, institutional records, photographs, electronic records, and other unpublished material. Topics covered include manuscripts and records acquisition; appraisal, arrangement and description; conservation and preservation; and reference and access.
The course will consist of material presented by the instructor, as well as assignments to be completed by the students and required weekly participation in discussions on topics and issues presented by both the instructor and the students.
Course Prerequisites: LIBR 200, 202, 204 required.
Student Learning Outcomes
At the completion of this course, students should be able to:
- understand basic archival principles and practices
- understand the variety of functions performed by archives and archivists
- understand the issues involved in acquiring, processing, and making available records to researchers
- understand similarities and differences between the roles of archivists and related information professionals
- understand the challenges facing the archives profession today and in the future
LIBR 256 supports the following MLIS Core Competencies:
- articulate the ethics, values and foundational principles of library and information professionals and their role in the promotion of intellectual freedom;
- compare the environments and organizational settings in which library and information professionals practice;
- recognize the social, cultural and economic dimensions of information use;
- use the basic concepts and principles related to the creation, evaluation, selection, acquisition, preservation and organization of specific items or collections of information;
- understand the system of standards and methods used to control and create information structures and apply basic principles involved in the organization and representation of knowledge.
All assignments are to be submitted electronically no later than by 11:59 pm PT on the date they are due. The assignments will be explained in more detail as they are given. If you have questions regarding any of the assignments, please ask the instructor directly via email.
- Tour an archival or manuscript repository or special collections department and interview a professional archivist, manuscript curator, or librarian at that repository or special collections - due: September 20. Students are to arrange a tour of an archival or manuscript repository or special collections department and interview a professional archivist, manuscript curator, or librarian associated with it, and submit a written report (5-7 pages) of the tour and interview. Once graded, the papers will be shared with the class on D2L.
- Complete an appraisal exercise - due: September 26. Students are to appraise a set of collections provided by the instructor to determine their informational and/or evidential value and recommend which materials should be retained and preserved in an archival or manuscipt repository.
- Complete an arrangement and description exercise - due: October 18. Students are to review documents, including photographs, from an online collection, a link to which will be provided on D2L. These materials are to be appropriately arranged and described with an explanation, and a finding aid is to be created completely in Word and partially using EAD.
- Write a research paper - due: November 22. Students are to write a research paper (12-15 pages) on an archival topic of their choice. The paper should be on a topic of current interest in the archival profession, an examination of potential challenges facing the archival profession in the future, or perhaps a historical topic related to an archival issue. Additional information will be provided on D2L.
- Final exam - due: December 12. The final exam will give students the opportunity to bring together various aspects of the information learned and discussed during the semester and to demonstrate their understanding of the role of archives in society and challenges facing the archival profession. Students will be expected to recommend relevant sources from the Required Readings lists in their answers.
- Participate in class discussions - ongoing to December 8. Students are expected to participate in class discussions based on topics presented by the instructor, from class assignments, and/or questions asked by the instructor and the class.
Late Assignments All assignments are to be submitted electronically on D2L no later than 11:59 pm PT on their specific due dates. Feel free to submit assignments early. On-time submittal of assignments is expected, but late assignments will be accepted with a 10 per cent deduction taken for each day that the assignment is late.
Course Calendar This schedule is subject to change with notice. Changes will be announced on D2L.
|Week 1||August 24-30||
Introductions; Terminology; Introduction to archival and manuscript repositories and special collections
|Week 2||August 31- September 6||Archival theory, practices, and principles|
|Week 3||September 7-13||Self-arranged repository tours and interviews|
|Week 4||September 14-20||Electronic records; Other record types and formats|
|Week 5||September 21-27||Appraisal and acquisitions; Accessioning|
|Week 6||September 28 - October 4||Arrangement and description, Part I|
|Week 7||October 5-11||Arrangement and description, Part II; Description standards|
|Week 8||October 12-18||Access issues|
|Week 9||October 19-25||Reference services|
|Week 10||October 26 - November 1||Outreach and promotion; Advocacy|
|Week 11||November 2-8||Preservation and conservation issues|
|Week 12||November 9-15||Security and disaster planning|
|Week 13||November 16-22||Managing the repository|
|Week 14||November 23-29||Archives, history, and collective/public memory|
|Week 15||November 30 -December 8||Archival ethics; What does the future hold? Wrap-up|
|Repository tour/interview||Due: September 20||10 pts.|
|Appraisal exercise||Due: September 26||5 pts.|
|Arrangement & description exercise||Due: October 18||25 pts.|
|Research paper||Due: November 22||30 pts.|
|Final exam||Due: December 12||30 pts.|
|Discussion forums||Due: Ongoing to December 8||50 pts.|
Textbooks and Readings
In addition to the textbook, additional readings will be listed on D2L.
- Hunter, G. S. (2003). Developing and Maintaining Practical Archives: A How-To-Do-It Manual. New York: Neal-Schuman. Available through Amazon: 1555704670.
- Boles, F. (2005). Selecting and appraising archives and manuscripts. Chicago: Society of American Archivists. Available through Amazon: 1931666113.
- Kurtz, M. J. (2004). Managing Archival and manuscript repositories. Chicago: Society of American Archivists. Available through Amazon: 1931166609.
- O'Toole, J. M., & Cox, R. J. (2006). Understanding Archives and Manuscripts. Chicago: Society of American Archivists. Available through Amazon: 1931666206.
- Pugh, M. J. (2005). Providing reference services for archives and manuscripts. Chicago: Society of American Archivists. Available through Amazon: 1931666121.
- Roe, K. (2005). Arranging and Describing Archives and Manuscripts (Archival Fundamentals Series II). Chicago: Society of American Archivists. Available through Amazon: 193166613X.
The standard SJSU School of Information Grading Scale is utilized for all iSchool courses:
|97 to 100||A|
|94 to 96||A minus|
|91 to 93||B plus|
|88 to 90||B|
|85 to 87||B minus|
|82 to 84||C plus|
|79 to 81||C|
|76 to 78||C minus|
|73 to 75||D plus|
|70 to 72||D|
|67 to 69||D minus|
In order to provide consistent guidelines for assessment for graduate level work in the School, these terms are applied to letter grades:
- C represents Adequate work; a grade of "C" counts for credit for the course;
- B represents Good work; a grade of "B" clearly meets the standards for graduate level work;
For core courses in the MLIS program (not MARA) — INFO 200, INFO 202, INFO 204 — the iSchool requires that students earn a B in the course. If the grade is less than B (B- or lower) after the first attempt you will be placed on administrative probation. You must repeat the class the following semester. If -on the second attempt- you do not pass the class with a grade of B or better (not B- but B) you will be disqualified.
- A represents Exceptional work; a grade of "A" will be assigned for outstanding work only.
Students are advised that it is their responsibility to maintain a 3.0 Grade Point Average (GPA).
General Expectations, Rights and Responsibilities of the Student
As members of the academic community, students accept both the rights and responsibilities incumbent upon all members of the institution. Students are encouraged to familiarize themselves with SJSU's policies and practices pertaining to the procedures to follow if and when questions or concerns about a class arises. See University Policy S90-5 at http://www.sjsu.edu/senate/docs/S90-5.pdf. More detailed information on a variety of related topics is available in the SJSU catalog at http://info.sjsu.edu/web-dbgen/catalog/departments/LIS.html. In general, it is recommended that students begin by seeking clarification or discussing concerns with their instructor. If such conversation is not possible, or if it does not serve to address the issue, it is recommended that the student contact the Department Chair as a next step.
Dropping and Adding
Students are responsible for understanding the policies and procedures about add/drop, grade forgiveness, etc. Refer to the current semester's Catalog Policies section at http://info.sjsu.edu/static/catalog/policies.html. Add/drop deadlines can be found on the current academic year calendars document on the Academic Calendars webpage at http://www.sjsu.edu/provost/services/academic_calendars/. The Late Drop Policy is available at http://www.sjsu.edu/aars/policies/latedrops/policy/. Students should be aware of the current deadlines and penalties for dropping classes.
Information about the latest changes and news is available at the Advising Hub at http://www.sjsu.edu/advising/.
Consent for Recording of Class and Public Sharing of Instructor Material
University Policy S12-7, http://www.sjsu.edu/senate/docs/S12-7.pdf, requires students to obtain instructor's permission to record the course and the following items to be included in the syllabus:
- "Common courtesy and professional behavior dictate that you notify someone when you are recording him/her. You must obtain the instructor's permission to make audio or video recordings in this class. Such permission allows the recordings to be used for your private, study purposes only. The recordings are the intellectual property of the instructor; you have not been given any rights to reproduce or distribute the material."
- It is suggested that the syllabus include the instructor's process for granting permission, whether in writing or orally and whether for the whole semester or on a class by class basis.
- In classes where active participation of students or guests may be on the recording, permission of those students or guests should be obtained as well.
- "Course material developed by the instructor is the intellectual property of the instructor and cannot be shared publicly without his/her approval. You may not publicly share or upload instructor generated material for this course such as exam questions, lecture notes, or homework solutions without instructor consent."
Your commitment, as a student, to learning is evidenced by your enrollment at San Jose State University. The University Academic Integrity Policy F15-7 at http://www.sjsu.edu/senate/docs/F15-7.pdf requires you to be honest in all your academic course work. Faculty members are required to report all infractions to the office of Student Conduct and Ethical Development. The Student Conduct and Ethical Development website is available at http://www.sjsu.edu/studentconduct/.
Campus Policy in Compliance with the American Disabilities Act
If you need course adaptations or accommodations because of a disability, or if you need to make special arrangements in case the building must be evacuated, please make an appointment with me as soon as possible, or see me during office hours. Presidential Directive 97-03 at http://www.sjsu.edu/president/docs/directives/PD_1997-03.pdf requires that students with disabilities requesting accommodations must register with the Accessible Education Center (AEC) at http://www.sjsu.edu/aec to establish a record of their disability.
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