Seminar in Archives & Records Management
Spring 2012 Greensheet
Textbooks and Readings
D2L Login and Tutorials
D2L Information: Students will be automatically enrolled in the D2L site for this course. The course will be available to enrolled students on 25 January 2012.
This course explores current issues and practices in archives and records management. The topic of this course will focus on policies, practices, and standards for digital preservation as it relates to the acquisition and management of born-digital collections. Over the course of the semester, we will explore the challenges of appraising and acquiring born-digital collections, current approaches to processing born-digital and hybrid collections, applications of digital forensics to archival content, and emerging trends in developing access tools for twenty-first century archival content.
Course Prerequisites: MARA 200, MARA 202 and MARA 204 required.
Repeatable with different content up to 6 units.
Student Learning Outcomes (SLOs)
At the end of this course, students will be able to:
- Identify key components to digital preservation programs in archives and libraries.
- Create policies and workflows for acquiring born-digital and hybrid collections.
- Implement tactics for acquiring and securing born-digital content in an archival setting.
- Better understand how approaches from other disciplines such as forensics and personal information management can advance digital archives.
- Evaluate and test tools and applications for acquiring, processing, and storing digital archives.
- Select and understand appropriate metadata standards for use with digital archives.
- Analyze and plan for emerging technologies in relation to the archives profession.
MARA Core Competencies-Program Learning Outcomes
- D. Have expertise in the basic concepts and principles used to identify, evaluate, select, organize, maintain, and provide access to records of current and enduring value.
- E. Understand the system of standards and structures endorsed and utilized by the recordkeeping professions, particularly in the areas of electronic records and digital assets management.
- H. Be conversant with current information technologies and best practices relating to records preservation and security.
- Week 1: Introductions and Beginnings
- Week 2: An Introduction to Digital Preservation
- Week 3: Digital Preservation in Libraries and Archives
- Week 4: An Introduction to born-digital and hybrid collections
- Week 5: Appraisal, donor relations, and policy making
- Week 6: Acquiring born-digital materials
- Week 7: Forensics in the Archives?
- Week 8: Stewardship and data management, part one (technical metadata)
- Week 9: Stewardship and data management, part two (technical infrastructure)
- Week 10: SPRING BREAK
- Week 11: Arrangement and description (triage and initial assessment)
- Week 12: Arrangement and description (processing and descriptive metadata)
- Week 13: Researcher use and access
- Week 14: Assessing preservation and use
- Week 15: The future of archives
- Assignment #1: Online Workshop Review [2 page paper]
For this assignment, each student will participate in an online digital preservation workshop and then write a brief critique of the experience. The review should be professional in tone, well written and concise. Assignment details are included on the course D2L site.
- Assignment #2: Real World Problem and Analysis [3 – 5 page paper]
In this 3-5 page paper, each student will identify a real world digital preservation problem using current events or other news and then propose a solution or strategy to that problem using information acquired in class readings or other relevant research. Assignment details are included on the course D2L site.
- Assignment #3: Digital Archives Tool Review [Class presentation via BB Collaborate]
This assignment requires each student to select a tool intended or predisposed for use in digital archives, experiment with that tool, and then create a presentation that introduces that tools, its uses, as well as its advantages and disadvantages. Assignment details are included on the course D2L site.
- Assignment #4: Case study on emerging technologies in archives and special collections [8 -10 page paper]
This assignment will be the final project for the course. Through consultation with the instructor, each student will identify an emerging technology that promises to impact archives and then produce a case study identifying possible effects for the archives profession and strategies for addressing change and implementing solutions.
- Participation: Your participation in course activities accounts for twenty percent of your grade and is earned through participation in discussion forums and either attendance at lectures or viewing of recorded lectures. Attendance at two live lectures is required.
Dates for assignments and detailed course calendar available on course D2L site.
Grading will be based on a total accumulation of 100 possible points, distributed as follows:
|Assignment #1: Online Workshop Review||15 points|
|Assignment #2: Real World Problem||20 points|
|Assignment #3: Digital Archives Tool Review||20 points|
|Assignment #4: Case Study||25 points|
Please submit all assignments via D2L. Naming conventions for files will be discussed during the first week of class, but file names must always include your last name and “assign#” (e.g. farr_assign1.doc).
Textbooks and Readings
Majority of our course readings will be available through out D2L course site.
No Textbooks For This Course.
The standard SJSU School of Information Grading Scale is utilized for all iSchool courses:
|97 to 100||A|
|94 to 96||A minus|
|91 to 93||B plus|
|88 to 90||B|
|85 to 87||B minus|
|82 to 84||C plus|
|79 to 81||C|
|76 to 78||C minus|
|73 to 75||D plus|
|70 to 72||D|
|67 to 69||D minus|
In order to provide consistent guidelines for assessment for graduate level work in the School, these terms are applied to letter grades:
- C represents Adequate work; a grade of "C" counts for credit for the course;
- B represents Good work; a grade of "B" clearly meets the standards for graduate level work;
For core courses in the MLIS program (not MARA) — INFO 200, INFO 202, INFO 204 — the iSchool requires that students earn a B in the course. If the grade is less than B (B- or lower) after the first attempt you will be placed on administrative probation. You must repeat the class the following semester. If -on the second attempt- you do not pass the class with a grade of B or better (not B- but B) you will be disqualified.
- A represents Exceptional work; a grade of "A" will be assigned for outstanding work only.
Students are advised that it is their responsibility to maintain a 3.0 Grade Point Average (GPA).
General Expectations, Rights and Responsibilities of the Student
As members of the academic community, students accept both the rights and responsibilities incumbent upon all members of the institution. Students are encouraged to familiarize themselves with SJSU's policies and practices pertaining to the procedures to follow if and when questions or concerns about a class arises. See University Policy S90-5 at http://www.sjsu.edu/senate/docs/S90-5.pdf. More detailed information on a variety of related topics is available in the SJSU catalog at http://info.sjsu.edu/web-dbgen/catalog/departments/LIS.html. In general, it is recommended that students begin by seeking clarification or discussing concerns with their instructor. If such conversation is not possible, or if it does not serve to address the issue, it is recommended that the student contact the Department Chair as a next step.
Dropping and Adding
Students are responsible for understanding the policies and procedures about add/drop, grade forgiveness, etc. Refer to the current semester's Catalog Policies section at http://info.sjsu.edu/static/catalog/policies.html. Add/drop deadlines can be found on the current academic year calendars document on the Academic Calendars webpage at http://www.sjsu.edu/provost/services/academic_calendars/. The Late Drop Policy is available at http://www.sjsu.edu/aars/policies/latedrops/policy/. Students should be aware of the current deadlines and penalties for dropping classes.
Information about the latest changes and news is available at the Advising Hub at http://www.sjsu.edu/advising/.
Consent for Recording of Class and Public Sharing of Instructor Material
University Policy S12-7, http://www.sjsu.edu/senate/docs/S12-7.pdf, requires students to obtain instructor's permission to record the course and the following items to be included in the syllabus:
- "Common courtesy and professional behavior dictate that you notify someone when you are recording him/her. You must obtain the instructor's permission to make audio or video recordings in this class. Such permission allows the recordings to be used for your private, study purposes only. The recordings are the intellectual property of the instructor; you have not been given any rights to reproduce or distribute the material."
- It is suggested that the syllabus include the instructor's process for granting permission, whether in writing or orally and whether for the whole semester or on a class by class basis.
- In classes where active participation of students or guests may be on the recording, permission of those students or guests should be obtained as well.
- "Course material developed by the instructor is the intellectual property of the instructor and cannot be shared publicly without his/her approval. You may not publicly share or upload instructor generated material for this course such as exam questions, lecture notes, or homework solutions without instructor consent."
Your commitment, as a student, to learning is evidenced by your enrollment at San Jose State University. The University Academic Integrity Policy F15-7 at http://www.sjsu.edu/senate/docs/F15-7.pdf requires you to be honest in all your academic course work. Faculty members are required to report all infractions to the office of Student Conduct and Ethical Development. The Student Conduct and Ethical Development website is available at http://www.sjsu.edu/studentconduct/.
Campus Policy in Compliance with the American Disabilities Act
If you need course adaptations or accommodations because of a disability, or if you need to make special arrangements in case the building must be evacuated, please make an appointment with me as soon as possible, or see me during office hours. Presidential Directive 97-03 at http://www.sjsu.edu/president/docs/directives/PD_1997-03.pdf requires that students with disabilities requesting accommodations must register with the Accessible Education Center (AEC) at http://www.sjsu.edu/aec to establish a record of their disability.
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