MARA 259-10
Records and Information Preservation and Security
Fall 2012 Greensheet

Dr. Gillian C. Oliver
Office location: virtual via Skype (gillianol)
Office Hours: TBD

Greensheet Links
D2L Login and Tutorials
iSchool eBookstore

D2L Information: You will be enrolled into the site automatically on the first day of the semester.

Course Description

Records and archives preservation, recovery and disaster techniques; information systems and networks preservation and security administration and maintenance; risk analysis; electronic and non-electronic media protection methods and materials; encryption management strategies; trusted digital repositories.  Not repeatable.

Course Requirements

This course requires a number of assignments designed to introduce students to the concepts covered in class and in the readings, as well as practical applications of methods. Students will work in groups for the Disaster Preparedness Plan.

Details for the assignments will be posted on D2L.

Students accumulate 100 points to determine the course grade.  See Grading below for details.

  • Case Study Report (10 points, due Week 6).  The student will research and write a 5-page report describing an actual disaster and its impact on either current records management activities or archival records.  Reports will be posted on the D2L Discussion Board. This assignment contributes to Learning Outcome #1
  • Disaster Preparedness Plan (30 points, due Week 9). Students, working in groups, will formulate a comprehensive disaster preparedness plan for a given organisation. This assignment support Learning Outcome #1
  • Research Report (25 points, due Week 12). The student will research and write a 10-page report on the background, content and implementation of current legislation and public policy appropriate to their jurisdiction relating to records secuirty, records retention and use, and privacy.  This assignment supports Learning Outcome #3
  • Research Report (25 points, due Week 15).  The student will research and write a 10-page report on a technological aspect of information security (encryption, firewalls, viruses, for example). This assignment supports Learning Outcome #2
  • Participation in discussion (10 points)

Course Calendar

  • Week 1: Preservation and security in the continuum context
  • Week 2: Disaster planning and business continuity
  • Week 3: Disaster management
  • Week 4: Protection methods: Current Records
  • Week 5: Protection methods:  Archival Records
  • Week 6: Preservation/conservation materials and techniques, preservation resources. Case study report due.
  • Week 7: Digital sustainability issues.
  • Week 8: Digital sustainability strategies.
  • Week 9: Reformatting. Disaster plan due
  • Week 10: Access: Privacy and Freedom of Information.
  • Week 11: Access: Forther societal and legal considerations
  • Week 12: Protection methods: Access restrictions.  Research report due.
  • Week 13: Digital security: risks and issues
  • Week 14: Digital security: strategies
  • Week 15: Management issues, including user and staff training, surveys and assessments.  Research report due

Course Grading

  1. Course grades are determined by the accumulation of 100 possible points, distributed as outlined above under Course Assignments.
  2. This class follows the standard SLIS Grading Scale.

A full list of readings will be available on D2L

Course Workload Expectations

Success in this course is based on the expectation that students will spend, for each unit of credit, a minimum of forty-five hours over the length of the course (normally 3 hours per unit per week with 1 of the hours used for lecture) for instruction or preparation/studying or course related activities including but not limited to internships, labs, clinical practica. Other course structures will have equivalent workload expectations as described in the syllabus.

Instructional time may include but is not limited to:
Working on posted modules or lessons prepared by the instructor; discussion forum interactions with the instructor and/or other students; making presentations and getting feedback from the instructor; attending office hours or other synchronous sessions with the instructor.

Student time outside of class:
In any seven-day period, a student is expected to be academically engaged through submitting an academic assignment; taking an exam or an interactive tutorial, or computer-assisted instruction; building websites, blogs, databases, social media presentations; attending a study group;contributing to an academic online discussion; writing papers; reading articles; conducting research; engaging in small group work.

Course Prerequisites

MARA 200MARA 204

Student Learning Outcomes

Upon successful completion of the course, students will be able to:

Core Competencies (Program Learning Outcomes)

MARA 259 supports the following core competencies:

  1. MARA 259 has no supported core competencies defined in the database.


No Textbooks For This Course.

Grading Scale

The standard SJSU School of Information Grading Scale is utilized for all iSchool courses:

97 to 100 A
94 to 96 A minus
91 to 93 B plus
88 to 90 B
85 to 87 B minus
82 to 84 C plus
79 to 81 C
76 to 78 C minus
73 to 75 D plus
70 to 72 D
67 to 69 D minus
Below 67 F


In order to provide consistent guidelines for assessment for graduate level work in the School, these terms are applied to letter grades:

  • C represents Adequate work; a grade of "C" counts for credit for the course;
  • B represents Good work; a grade of "B" clearly meets the standards for graduate level work;
    For core courses in the MLIS program (not MARA) — INFO 200, INFO 202, INFO 204 — the iSchool requires that students earn a B in the course. If the grade is less than B (B- or lower) after the first attempt you will be placed on administrative probation.  You must repeat the class the following semester. If -on the second attempt- you do not pass the class with a grade of B or better (not B- but B) you will be disqualified.
  • A represents Exceptional work; a grade of "A" will be assigned for outstanding work only.

Students are advised that it is their responsibility to maintain a 3.0 Grade Point Average (GPA).

University Policies

General Expectations, Rights and Responsibilities of the Student

As members of the academic community, students accept both the rights and responsibilities incumbent upon all members of the institution. Students are encouraged to familiarize themselves with SJSU's policies and practices pertaining to the procedures to follow if and when questions or concerns about a class arises. See University Policy S90-5 at More detailed information on a variety of related topics is available in the SJSU catalog at In general, it is recommended that students begin by seeking clarification or discussing concerns with their instructor. If such conversation is not possible, or if it does not serve to address the issue, it is recommended that the student contact the Department Chair as a next step.

Dropping and Adding

Students are responsible for understanding the policies and procedures about add/drop, grade forgiveness, etc. Refer to the current semester's Catalog Policies section at Add/drop deadlines can be found on the current academic year calendars document on the Academic Calendars webpage at The Late Drop Policy is available at Students should be aware of the current deadlines and penalties for dropping classes.

Information about the latest changes and news is available at the Advising Hub at

Consent for Recording of Class and Public Sharing of Instructor Material

University Policy S12-7,, requires students to obtain instructor's permission to record the course and the following items to be included in the syllabus:

  • "Common courtesy and professional behavior dictate that you notify someone when you are recording him/her. You must obtain the instructor's permission to make audio or video recordings in this class. Such permission allows the recordings to be used for your private, study purposes only. The recordings are the intellectual property of the instructor; you have not been given any rights to reproduce or distribute the material."
    • It is suggested that the syllabus include the instructor's process for granting permission, whether in writing or orally and whether for the whole semester or on a class by class basis.
    • In classes where active participation of students or guests may be on the recording, permission of those students or guests should be obtained as well.
  • "Course material developed by the instructor is the intellectual property of the instructor and cannot be shared publicly without his/her approval. You may not publicly share or upload instructor generated material for this course such as exam questions, lecture notes, or homework solutions without instructor consent."

Academic integrity

Your commitment, as a student, to learning is evidenced by your enrollment at San Jose State University. The University Academic Integrity Policy F15-7 at requires you to be honest in all your academic course work. Faculty members are required to report all infractions to the office of Student Conduct and Ethical Development. The Student Conduct and Ethical Development website is available at

Campus Policy in Compliance with the American Disabilities Act

If you need course adaptations or accommodations because of a disability, or if you need to make special arrangements in case the building must be evacuated, please make an appointment with me as soon as possible, or see me during office hours. Presidential Directive 97-03 at requires that students with disabilities requesting accommodations must register with the Accessible Education Center (AEC) at to establish a record of their disability.

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