LIBR 284-06
LIBR 284-16
Seminar in Archives and Records Management
Topic: EAD
Fall 2013 Greensheet

Lori Lindberg

Greensheet Links
D2L Tutorials

Students will be enrolled in the D2L course site by the instructor on August 19, 2013. The course site will be available to all LIBR 284-06/-16 students on August 21, 2013. The D2L site is a special consolidated site that permits students of both sections of this course to operate as one. You will find this consolidated site under the Fall 2013 menu of your MyCourses widget.

Course Description

This class will cover in-depth Encoded Archival Description (EAD), and provide a brief introduction to Encoded Archival Context (EAC), the international standards for the presentation of archival descriptive information and records creator authority records on the World Wide Web.

Course Requirements

Class Meetings
This class meets at the following location, dates and times:

  • Via Blackboard Collaborate web conferencing:
    • Optional introductory pre-class meeting - August 20, 2013,
      6:00 p.m. to 8:00 p.m. PST (this meeting will be recorded).
    • Attendance-optional weekly lecture on Monday evenings (excepting Week 1 (Wednesday) from 6:00 - 8:00 PM PST (these lectures will be recorded),
    • Attendance-optional code review sessions on four Wednesday evenings: Sep 11, Oct 9, Nov 6, Dec 11, 6:00 p.m. to 8:00 p.m. PST (these sessions will be recorded).
  • Via D2L:
    • All other course activity, including Quizzes, will take place on D2L.  Any Power Point files used in the recorded lectures will be available separately for download via D2L. Most weeks will have reading. Each week's lesson will have a discussion board on D2L for you to post questions and observations. If a given Week's lesson generates a lot of questions I may record a supplemental lecture for clarification on particular topics.

Assignments and Grading
The course is structured as a series of Monday-Friday weeks, #1 - #15, of 5 days (with the exception of Week 1 (short week) and Thanksgiving week (no course activity).  Encoding assignments 1 - 4 are due on Saturdays at 11:59 PM PST in the Dropbox created for each Assignment on the D2L site. Each Quiz will be accessible at 9:00 AM PST on the Friday morning of its respective week, is due Saturday at 11:59 PM PST, and will be administered entirely in D2L.

All due dates are noted below and will be posted on the Course Calendar on D2L.

Grading will be based on a total accumulation of 100 possible points, distributed as follows:

Four online quizzes @ 10 points each
(The quizzes are designed to make sure you are doing the assigned reading and any exercises in the lessons.)
40 points
Four short encoding assignments @15 points each 60 points

Due Dates
Please submit all encoding assignments to their respective Dropboxes on D2L. Your quizzes are administered through D2L and do not require production of a separate document.  Mandatory file naming conventions for encoding assignments will be discussed at the introductory class meeting. If you are not sure how to use D2L Dropboxes and submit assignments, please consult the D2L online tutorials.

If there is a discrepancy between a posted date on this syllabus and the Calendar tool on D2L, the syllabus date shall prevail.

All assignments are due by 11:59 p.m. on their respective due date. Late submissions, or failure to adhere to the established file naming convention will cause a loss of 10% of the grade for that assignment.

Encoding Assignment 1 - This supports SLO#4, SLO#5, SLO#7 Sep 14
Encoding Assignment 2 - This supports SLO#3, SLO#4, SLO#5, SLO#7 Oct 12
Encoding Assignment 3 - This supports SLO#3, SLO#4, SLO#5, SLO#7 Nov 9
Encoding Assignment 4 - This supports SLO#3, SLO#4, SLO#5, SLO#7 Dec 14
Quiz 1 - This supports SLO#1, SLO#2, SLO#6

Sep 7

Quiz 2 - This supports SLO#4, SLO#5, SLO#6 Oct 5
Quiz 3 - This supports SLO#4 Nov 2
Quiz 4 - This supports SLO#3, SLO#6 Dec 7


There is no required physical text for this course. An important and necessary e-publication for the course is the EAD 2002 Tag Library, located at:

There are a number of readings provided via D2L. These readings are links to web resources or are documents available for download.

Course Workload Expectations

Success in this course is based on the expectation that students will spend, for each unit of credit, a minimum of forty-five hours over the length of the course (normally 3 hours per unit per week with 1 of the hours used for lecture) for instruction or preparation/studying or course related activities including but not limited to internships, labs, clinical practica. Other course structures will have equivalent workload expectations as described in the syllabus.

Instructional time may include but is not limited to:
Working on posted modules or lessons prepared by the instructor; discussion forum interactions with the instructor and/or other students; making presentations and getting feedback from the instructor; attending office hours or other synchronous sessions with the instructor.

Student time outside of class:
In any seven-day period, a student is expected to be academically engaged through submitting an academic assignment; taking an exam or an interactive tutorial, or computer-assisted instruction; building websites, blogs, databases, social media presentations; attending a study group;contributing to an academic online discussion; writing papers; reading articles; conducting research; engaging in small group work.

Course Prerequisites

LIBR 200LIBR 202LIBR 204Other prerequisites may be added depending on content. 

Student Learning Outcomes

Upon successful completion of the course, students will be able to:

  1. Identify and explain preservation concerns for many common types of photographic (print and negative) processes.
  2. Apply archival rules of appraisal, arrangement, and description to complex visual archives.
  3. Identify the complex issues relating to photograph digitization and born digital images, including management, access, metadata, and long-term preservation.
  4. Implement cold storage solutions for photographic materials
  5. Describe and discuss the nature of electronic records and the impact that technology has on recordkeeping in contemporary environments.
  6. Analyze how national and regional laws and regulations impact electronic records management.
  7. Identify appropriate metadata standards for the control and retrieval of electronic records.
  8. Create and develop policies, standards, and practices governing the creation, management, and use of electronic records.
  9. Discuss the challenges associated with preserving electronic records over time, and identify the methods and strategies being advocated by experts in the field to ensure that electronic records remain understandable, accessible, and usable.
  10. Define general requirements for compliant organizations and accountable electronic recordkeeping systems based on industry models and standards.
  11. Analyze a variety of problems related to electronic records, and propose solutions that are appropriate in particular contexts.
  12. Identify future Web 2.0 trends and practices in the creation of information in electronic form.
  13. Discuss major academic electronic records research projects proposed or undertaken by various organizations and institutions.

Core Competencies (Program Learning Outcomes)

LIBR 284 supports the following core competencies:

  1. F Use the basic concepts and principles related to the selection, evaluation, organization, and preservation of physical and digital items and collections.
  2. G Demonstrate understanding of basic principles and standards involved in organizing information, including classification, cataloging, metadata, or other systems.
  3. H Demonstrate proficiency in identifying, using, and evaluating current and emerging information and communication technologies.


No Textbooks For This Course.

Grading Scale

The standard SJSU School of Information Grading Scale is utilized for all iSchool courses:

97 to 100 A
94 to 96 A minus
91 to 93 B plus
88 to 90 B
85 to 87 B minus
82 to 84 C plus
79 to 81 C
76 to 78 C minus
73 to 75 D plus
70 to 72 D
67 to 69 D minus
Below 67 F


In order to provide consistent guidelines for assessment for graduate level work in the School, these terms are applied to letter grades:

  • C represents Adequate work; a grade of "C" counts for credit for the course;
  • B represents Good work; a grade of "B" clearly meets the standards for graduate level work;
    For core courses in the MLIS program (not MARA) — INFO 200, INFO 202, INFO 204 — the iSchool requires that students earn a B in the course. If the grade is less than B (B- or lower) after the first attempt you will be placed on administrative probation.  You must repeat the class the following semester. If -on the second attempt- you do not pass the class with a grade of B or better (not B- but B) you will be disqualified.
  • A represents Exceptional work; a grade of "A" will be assigned for outstanding work only.

Students are advised that it is their responsibility to maintain a 3.0 Grade Point Average (GPA).

University Policies

General Expectations, Rights and Responsibilities of the Student

As members of the academic community, students accept both the rights and responsibilities incumbent upon all members of the institution. Students are encouraged to familiarize themselves with SJSU's policies and practices pertaining to the procedures to follow if and when questions or concerns about a class arises. See University Policy S90-5 at More detailed information on a variety of related topics is available in the SJSU catalog at In general, it is recommended that students begin by seeking clarification or discussing concerns with their instructor. If such conversation is not possible, or if it does not serve to address the issue, it is recommended that the student contact the Department Chair as a next step.

Dropping and Adding

Students are responsible for understanding the policies and procedures about add/drop, grade forgiveness, etc. Refer to the current semester's Catalog Policies section at Add/drop deadlines can be found on the current academic year calendars document on the Academic Calendars webpage at The Late Drop Policy is available at Students should be aware of the current deadlines and penalties for dropping classes.

Information about the latest changes and news is available at the Advising Hub at

Consent for Recording of Class and Public Sharing of Instructor Material

University Policy S12-7,, requires students to obtain instructor's permission to record the course and the following items to be included in the syllabus:

  • "Common courtesy and professional behavior dictate that you notify someone when you are recording him/her. You must obtain the instructor's permission to make audio or video recordings in this class. Such permission allows the recordings to be used for your private, study purposes only. The recordings are the intellectual property of the instructor; you have not been given any rights to reproduce or distribute the material."
    • It is suggested that the syllabus include the instructor's process for granting permission, whether in writing or orally and whether for the whole semester or on a class by class basis.
    • In classes where active participation of students or guests may be on the recording, permission of those students or guests should be obtained as well.
  • "Course material developed by the instructor is the intellectual property of the instructor and cannot be shared publicly without his/her approval. You may not publicly share or upload instructor generated material for this course such as exam questions, lecture notes, or homework solutions without instructor consent."

Academic integrity

Your commitment, as a student, to learning is evidenced by your enrollment at San Jose State University. The University Academic Integrity Policy F15-7 at requires you to be honest in all your academic course work. Faculty members are required to report all infractions to the office of Student Conduct and Ethical Development. The Student Conduct and Ethical Development website is available at

Campus Policy in Compliance with the American Disabilities Act

If you need course adaptations or accommodations because of a disability, or if you need to make special arrangements in case the building must be evacuated, please make an appointment with me as soon as possible, or see me during office hours. Presidential Directive 97-03 at requires that students with disabilities requesting accommodations must register with the Accessible Education Center (AEC) at to establish a record of their disability.

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