Seminar in Archives and Records Management
Spring 2014 Greensheet
Students will be enrolled in the D2L course site by the instructor on January 22, 2014. The course site will be available to all LIBR 284-05/-15 students on January 23, 2014. The D2L site is a special consolidated site that permits students of both sections of this course to operate as one. You will find this consolidated site under the Spring 2014 menu of your MyCourses widget.
This class will cover in-depth Encoded Archival Description (EAD), and provide a brief introduction to Encoded Archival Context (EAC), the international standards for the presentation of archival descriptive information and records creator authority records on the World Wide Web. It will also provide information about the transition to EAD3, expected in Spring 2014.
This class meets at the following location, dates and times:
- Via Blackboard Collaborate web conferencing:
- Optional introductory pre-class meeting - January 23, 2014,
6:00 p.m. to 8:00 p.m. PST (this meeting will be recorded)
- Attendance-optional weekly lecture on most Monday evenings (starting Week 1, 1/27) from 6:00 - 8:00 PM PST (these lectures will be recorded)
- Attendance-optional code review sessions on four evenings: 2/19, 3/19, 4/16, 5/14, 6:00 p.m. to 8:00 p.m. PST (these sessions will be recorded).
- Optional introductory pre-class meeting - January 23, 2014,
- Via D2L:
- All other course activity, including Quizzes, will take place on D2L. Any Power Point files used in the recorded lectures will be available separately for download via D2L. Most weeks will have reading. Each week's lesson will have a discussion board on D2L for you to post questions and observations. If a given Week's lesson generates a lot of questions I may record a supplemental lecture for clarification on particular topics.
Assignments and Grading
The course is structured as a series of Monday-Friday weeks of 5 days. Encoding assignments 1 - 4 are due on Saturdays at 11:59 PM PST in the Dropbox created for each Assignment on the D2L site. Each Quiz will be accessible at 9:00 AM PST on the Thursday morning of its respective week, is due Friday at 11:59 PM PST, and will be administered entirely in D2L.
All due dates are noted below and will be posted on the Course Calendar on D2L.
Grading will be based on a total accumulation of 100 possible points, distributed as follows:
|Four online quizzes @ 10 points each
(The quizzes are designed to make sure you are doing the assigned reading and any exercises in the lessons.)
|Four short encoding assignments @15 points each||60 points|
Please submit all encoding assignments to their respective Dropboxes on D2L. Your quizzes are administered through D2L and do not require production of a separate document. Mandatory file naming conventions for encoding assignments will be discussed at the introductory class meeting. If you are not sure how to use D2L Dropboxes and submit assignments, please consult the D2L online tutorials.
If there is a discrepancy between a posted date on this syllabus and the Calendar tool on D2L, the syllabus date shall prevail.
All assignments are due by 11:59 p.m. on their respective due date. Late submissions, or failure to adhere to the established file naming convention will cause a loss of 10% of the grade for that assignment.
|Encoding Assignment 1 - This supports SLO#4, SLO#5, SLO#7||Feb 22|
|Encoding Assignment 2 - This supports SLO#3, SLO#4, SLO#5, SLO#7||Mar 22|
|Encoding Assignment 3 - This supports SLO#3, SLO#4, SLO#5, SLO#7||Apr 19|
|Encoding Assignment 4 - This supports SLO#3, SLO#4, SLO#5, SLO#7||May 17|
|Quiz 1 - This supports SLO#1, SLO#2, SLO#6||
|Quiz 2 - This supports SLO#4, SLO#5, SLO#6||Mar 14|
|Quiz 3 - This supports SLO#4||Apr 11|
|Quiz 4 - This supports SLO#3, SLO#6||May 9|
There is no required physical text for this course. An important and necessary e-publication for the course is the EAD 2002 Tag Library, located at:
There are a number of readings/tutorials provided via D2L. These readings are links to web resources or are documents available for download.
Course Workload Expectations
Working on posted modules or lessons prepared by the instructor; discussion forum interactions with the instructor and/or other students; making presentations and getting feedback from the instructor; attending office hours or other synchronous sessions with the instructor.
In any seven-day period, a student is expected to be academically engaged through submitting an academic assignment; taking an exam or an interactive tutorial, or computer-assisted instruction; building websites, blogs, databases, social media presentations; attending a study group;contributing to an academic online discussion; writing papers; reading articles; conducting research; engaging in small group work.
LIBR 200, LIBR 202, LIBR 204, Other prerequisites may be added depending on content.
Student Learning Outcomes
Upon successful completion of the course, students will be able to:
- Identify and explain preservation concerns for many common types of photographic (print and negative) processes.
- Apply archival rules of appraisal, arrangement, and description to complex visual archives.
- Identify the complex issues relating to photograph digitization and born digital images, including management, access, metadata, and long-term preservation.
- Implement cold storage solutions for photographic materials
- Describe and discuss the nature of electronic records and the impact that technology has on recordkeeping in contemporary environments.
- Analyze how national and regional laws and regulations impact electronic records management.
- Identify appropriate metadata standards for the control and retrieval of electronic records.
- Create and develop policies, standards, and practices governing the creation, management, and use of electronic records.
- Discuss the challenges associated with preserving electronic records over time, and identify the methods and strategies being advocated by experts in the field to ensure that electronic records remain understandable, accessible, and usable.
- Define general requirements for compliant organizations and accountable electronic recordkeeping systems based on industry models and standards.
- Analyze a variety of problems related to electronic records, and propose solutions that are appropriate in particular contexts.
- Identify future Web 2.0 trends and practices in the creation of information in electronic form.
- Discuss major academic electronic records research projects proposed or undertaken by various organizations and institutions.
Core Competencies (Program Learning Outcomes)
LIBR 284 supports the following core competencies:
- F Use the basic concepts and principles related to the selection, evaluation, organization, and preservation of physical and digital items and collections.
- G Demonstrate understanding of basic principles and standards involved in organizing information, including classification, cataloging, metadata, or other systems.
- H Demonstrate proficiency in identifying, using, and evaluating current and emerging information and communication technologies.
No Textbooks For This Course.
The standard SJSU School of Information Grading Scale is utilized for all iSchool courses:
|97 to 100||A|
|94 to 96||A minus|
|91 to 93||B plus|
|88 to 90||B|
|85 to 87||B minus|
|82 to 84||C plus|
|79 to 81||C|
|76 to 78||C minus|
|73 to 75||D plus|
|70 to 72||D|
|67 to 69||D minus|
- C represents Adequate work; a grade of "C" counts for credit for the course;
- B represents Good work; a grade of "B" clearly meets the standards for graduate level work;
For core courses in the MLIS program (not MARA) — INFO 200, INFO 202, INFO 204 — the iSchool requires that students earn a B in the course. If the grade is less than B (B- or lower) after the first attempt you will be placed on administrative probation. You must repeat the class the following semester. If -on the second attempt- you do not pass the class with a grade of B or better (not B- but B) you will be disqualified.
- A represents Exceptional work; a grade of "A" will be assigned for outstanding work only.
Students are advised that it is their responsibility to maintain a 3.0 Grade Point Average (GPA).
General Expectations, Rights and Responsibilities of the Student
Dropping and Adding
Consent for Recording of Class and Public Sharing of Instructor Material
- "Common courtesy and professional behavior dictate that you notify someone when you are recording him/her. You must obtain the instructor's permission to make audio or video recordings in this class. Such permission allows the recordings to be used for your private, study purposes only. The recordings are the intellectual property of the instructor; you have not been given any rights to reproduce or distribute the material."
Campus Policy in Compliance with the American Disabilities Act
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