Archives & Manuscripts
Fall 2014 Greensheet
This course will be available on Canvas on Monday, August 25. You will be enrolled into the site automatically.
An introduction to the theory and practice of managing archival documents, such as personal papers, institutional records, photographs, electronic records, and other unpublished material. Topics covered include manuscript and records acquisition and appraisal, arrangement and description, conservation and preservation, reference and access.
In addition to basic theory and practice, students will be introduced to the variety of types of archival institutions, both in the United States and abroad.
This course will take place completely online via Canvas, with weekly participation on the discussion boards required.
All assignments should be submitted electronically through the assignment’s dropbox on Canvas.
- Archives tour assignment (Supports SLO #1, SLO #2, and SLO #5) – 15 points (due September 21)
Students should arrange a tour of an archival facility. A short summary (3-5 pages) outlining the trip will be shared with classmates on Canvas. The summary should include basic information about the repository, its mission, its collections, its staffing, and its researchers. Students unable to tour a facility will be given an alternative assignment.
- Arrangement and description project (Supports SLO #1 and SLO #3) - 20 points (due October 19)
A small archival collection will be scanned and made available through Canvas. Arrange these materials and create a complete finding aid for the collection using sample finding aids provided as a guide.
- Outreach essay (Supports SLO #1, SLO #2, and SLO #5) – 20 points (due November 16)
Students will write a short (5-6 page) essay addressing a question related to archival outreach and communicating with a public audience. Additional details on the assignment (including the question you will be addressing) will be posted during the semester.
- Final exam (Supports SLO #1, SLO #2, SLO #3, SLO #4, and SLO #5) - 30 points (due Wednesday, December 10)
The final exam will consist of three discussion questions covering the breadth of material discussed in class. Students will create a succinct answer of no more than 5 pages to each question utilizing course lecture notes and readings as well as outside materials deemed appropriate by the student. The exam questions will be distributed on November 24.
- Participation in online discussions (Supports SLO #1, SLO #2, SLO #3, SLO #4, and SLO #5) - 15 points (due weekly)
Students are expected to participate in the weekly online discussions. Each week, two or three questions will be posted to the online forums to stimulate discussion. While the student need not address the initial question directly, each student is required to participate in the discussion by making (at least one) brief (approximately 200 words) yet thoughtful posting each week. Ideally, these postings will result in a conversation between the student and classmates, stimulated by the initial question but guided by student and instructor postings.
- EXTRA CREDIT (not required): Interview with an archivist (Supports SLO #2, SLO #4, and SLO #5) - 5 points - added to your final grade in the class (due no later than December 7, but may be turned in at any time during the semester)
Students may conduct an interview with a professional archivist either by phone, in person, or by email. Then, the student should write an essay (5-7 pages) that might discuss the archivist’s professional background and development, his/her work responsibilities and activities, the type of work done and the types of materials collected by his/her repository, the archivist’s views on major professional issues, and/or the unique challenges faced by working at his/her repository. To provide the student with a breadth of experience in the archival profession, this archivist should be employed at an institution other than the one visited for assignment #1.
Further details on the assignments will be provided at least three weeks prior to the due date. All assignments are due on the date noted on the syllabus by midnight PST. Late assignments will be marked down 15% per day.
- Week One – August 25-September 7
Course Introduction; Introduction to the Concept of a “Record”; What are Archives?
History of Archives and the Archival Profession; Comparative Archives
- Week Two – September 8-14
Appraisal and Acquisitions
- Week Three – September 15-21
Arrangement and Description
- Week Four – September 22-28
Arrangement and Description
- Week Five – September 29-October 5
Descriptive Standards (EAD, MARC, DACS)
- Week Six – October 6-12
- Week Seven – October 13-19
- Week Eight – October 20-26
- Week Nine – October 27-November 2
Outreach; Web 2.0 and Archives
- Week Ten – November 3-9
- Week Eleven – November 10-16
Preservation and Conservation
- Week Twelve – November 17-23
Archival Enterprise and the Allied Professions
- Week Thirteen – November 24-December 7
The Future of Archives
This information is subject to change. Changes will be announced via Canvas.
Numerous articles and excerpts from books will be made available on Canvas. No textbooks are required.
Course Workload Expectations
Success in this course is based on the expectation that students will spend, for each unit of credit, a minimum of forty-five hours over the length of the course (normally 3 hours per unit per week with 1 of the hours used for lecture) for instruction or preparation/studying or course related activities including but not limited to internships, labs, clinical practica. Other course structures will have equivalent workload expectations as described in the syllabus.
Instructional time may include but is not limited to:
Working on posted modules or lessons prepared by the instructor; discussion forum interactions with the instructor and/or other students; making presentations and getting feedback from the instructor; attending office hours or other synchronous sessions with the instructor.
Student time outside of class:
In any seven-day period, a student is expected to be academically engaged through submitting an academic assignment; taking an exam or an interactive tutorial, or computer-assisted instruction; building websites, blogs, databases, social media presentations; attending a study group;contributing to an academic online discussion; writing papers; reading articles; conducting research; engaging in small group work.
LIBR 200, LIBR 202, LIBR 204.
Student Learning Outcomes
Upon successful completion of the course, students will be able to:
- Demonstrate an understanding of basic archival principles and practices.
- Describe the variety of functions performed by archives and archivists, and the range of environments in which archival professionals work.
- Identify the issues involved in acquiring, processing, and making records available to researchers.
- Identify the similarities and differences between the roles of archivists and related information professionals.
- Define the challenges facing the archives profession today and in the future.
Core Competencies (Program Learning Outcomes)
LIBR 256 supports the following core competencies:
- C Recognize and describe cultural and economic diversity in the clientele of libraries or information organizations.
- F Use the basic concepts and principles related to the selection, evaluation, organization, and preservation of physical and digital items and collections.
- G Demonstrate understanding of basic principles and standards involved in organizing information, including classification, cataloging, metadata, or other systems.
No Textbooks For This Course.
The standard SJSU School of Information Grading Scale is utilized for all iSchool courses:
|97 to 100||A|
|94 to 96||A minus|
|91 to 93||B plus|
|88 to 90||B|
|85 to 87||B minus|
|82 to 84||C plus|
|79 to 81||C|
|76 to 78||C minus|
|73 to 75||D plus|
|70 to 72||D|
|67 to 69||D minus|
- C represents Adequate work; a grade of "C" counts for credit for the course;
- B represents Good work; a grade of "B" clearly meets the standards for graduate level work;
For core courses in the MLIS program (not MARA) — INFO 200, INFO 202, INFO 204 — the iSchool requires that students earn a B in the course. If the grade is less than B (B- or lower) after the first attempt you will be placed on administrative probation. You must repeat the class the following semester. If -on the second attempt- you do not pass the class with a grade of B or better (not B- but B) you will be disqualified.
- A represents Exceptional work; a grade of "A" will be assigned for outstanding work only.
Students are advised that it is their responsibility to maintain a 3.0 Grade Point Average (GPA).
General Expectations, Rights and Responsibilities of the Student
Dropping and Adding
Consent for Recording of Class and Public Sharing of Instructor Material
- "Common courtesy and professional behavior dictate that you notify someone when you are recording him/her. You must obtain the instructor's permission to make audio or video recordings in this class. Such permission allows the recordings to be used for your private, study purposes only. The recordings are the intellectual property of the instructor; you have not been given any rights to reproduce or distribute the material."
Campus Policy in Compliance with the American Disabilities Act
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