LIBR 256-11
Archives & Manuscripts
Fall 2014 Greensheet

Lori A Lindberg
Other contact information: via Canvas
Office location: virtual
Office Hours: by appointment. Please e-mail.

Greensheet Links
Canvas Login and Tutorials
iSchool eBookstore

Canvas Information: This course will be available beginning August 25, 2014 at 9:00 a.m. PST. You will be enrolled into the site automatically.

Course Description

An introduction to the theory and practice of managing archival documents, such as personal papers, institutional records, photographs, electronic records, and other unpublished material. Topics covered include manuscript and records acquisition and appraisal, arrangement and description, conservation and preservation, reference and access.

Course Requirements


  • Full participation in assigned reading/viewing of instructional material, all Canvas class discussion posts, bookmarking and tagging; These activities support SLO#1, SLO#2, SLO#3 and SLO#4

  • Completion of assigned in-class exercises; Requirements provided via Canvas. These exercises support SLO#1;

  • Composition of two short Assignments (< 10 pp. narrative) in response to tasks/questions posed by the instructor, due Saturday at 11:59 p.m. of Week 12 (11/15) and Week 14 (12/6), respectively.

  • Completion of a comprehensive exam - available on 12/8, due 12/12. The exam is a combination of 20 fill-in-the-blank, short answer, multiple choice and True-False questions and is administered entirely in Canvas. This exam supports SLO#1

Course Outline
Heed the calendar. 

The course is structured as a series of Monday-Friday weeks of 5 days, Week 1 beginning August 25. For Labor Day (9/1), lecture will still be available even though campus is closed. There will be no class activity during Thanksgiving week, Nov 24 - 28.

This schedule is subject to change with fair notice.

  • Week 1 (8/25): The Archival Mission; Archival Ethics; the Archival Profession
  • Week 2 (9/1): Archival Appraisal & Appraisal Models
  • Week 3 (9/8): Acquisitions and Accessioning
  • Week 4 (9/15): Arrangement
  • Week 5 (9/22): Archival Description
  • Week 6 (9/29): Standards - Standards and Technology, part 1
  • Week 7 (10/6): Best Practices - Standards and Technology, part 2
  • Week 8 (10/13): Preservation and Security
  • Week 9 (10/20): Access and Reference
  • Week 10 (10/27): Outreach and Promotion
  • Week 11 (11/3): Audiovisual and Film
  • Week 12 (11/10): Digital Archives (Assignment 1 due 4/26, 11:59 pm)
  • Week 13 (11/17): Management
  • Week 14  (12/1): Introduction to Digital Humanities (Assignment 2 due 5/10, 11:59 pm)
  • Week 15 (12/8): Comp exam due 12/12


Your course grade will be weighted through the following assignments:  

Class participation 30% (includes general discussion, weekly bookmarking, exercises)
Short Assignments (2) 25% x 2 = 50%
Comp Exam 20%

Deadlines and Due Dates
All Course lecture is delivered via Collaborate. Lectures are recorded on Monday mornings, so the course week will run from Monday - Friday. Lecture viewing comments, in-class exercises and discussion questions/comments are due via their assigned Week's Discussion Board by Thursday of their Week at 11:59 p.m. PST so that I may comment on the Week discussion and create any follow-up to accompany the following Week's lecture. The two short Assignments will be due on Saturday of their Week by 11:59 p.m. PST. Any last-minute questions about these Assignments must be submitted by the Friday prior to the due dates at 5:00 p.m. PST. See the Assignments and Course Outline sections above for these due dates.

Because one of the two major assignments requires a physical visit to an archival repository, students should begin a canvass of their area to identify potential locations immediately. I will need notice of your site no later than Friday of Week 4 (10/19) at 11:59 pm PST. Please send me an e-mail with your site and archivist contact information. Contact me if you need help with this.  In order to share your site with your classmates, you must post a brief description of your site to a Canvas Discussion Board specially prepared for this by Friday of Week 6 (11/3) at 11:59 p.m. PST. More information will be available via Canvas.

All assignments are to be submitted complete on the due dates as specified. Students submitting assignments late will be penalized one letter grade for papers and no credit for exercises in the assessment of the final grade. If a student cannot submit an assignment by the due date, it is his/her responsibility to discuss the situation with the instructor prior to the due date.

All dates will be posted on the course site calendar tool on Canvas. However, if there is a discrepancy between Canvas and this Greensheet, the Greensheet prevails.

Quality of Work
This is a Graduate course. Therefore, students are expected to produce mature written work of a scholarly level that conforms to a particular style manual (APA) and presents a well-supported thesis, free of spelling and major grammatical errors.

Course Workload Expectations

Success in this course is based on the expectation that students will spend, for each unit of credit, a minimum of forty-five hours over the length of the course (normally 3 hours per unit per week with 1 of the hours used for lecture) for instruction or preparation/studying or course related activities including but not limited to internships, labs, clinical practica. Other course structures will have equivalent workload expectations as described in the syllabus.

Instructional time may include but is not limited to:
Working on posted modules or lessons prepared by the instructor; discussion forum interactions with the instructor and/or other students; making presentations and getting feedback from the instructor; attending office hours or other synchronous sessions with the instructor.

Student time outside of class:
In any seven-day period, a student is expected to be academically engaged through submitting an academic assignment; taking an exam or an interactive tutorial, or computer-assisted instruction; building websites, blogs, databases, social media presentations; attending a study group;contributing to an academic online discussion; writing papers; reading articles; conducting research; engaging in small group work.

Course Prerequisites

LIBR 200LIBR 202LIBR 204

Student Learning Outcomes

Upon successful completion of the course, students will be able to:

  1. Demonstrate an understanding of basic archival principles and practices.
  2. Describe the variety of functions performed by archives and archivists, and the range of environments in which archival professionals work.
  3. Identify the issues involved in acquiring, processing, and making records available to researchers.
  4. Identify the similarities and differences between the roles of archivists and related information professionals.
  5. Define the challenges facing the archives profession today and in the future.

Core Competencies (Program Learning Outcomes)

LIBR 256 supports the following core competencies:

  1. C Recognize and describe cultural and economic diversity in the clientele of libraries or information organizations.
  2. F Use the basic concepts and principles related to the selection, evaluation, organization, and preservation of physical and digital items and collections.
  3. G Demonstrate understanding of basic principles and standards involved in organizing information, including classification, cataloging, metadata, or other systems.


Required Textbooks:

  • Hunter, G. S. (2003). Developing and Maintaining Practical Archives: A How-To-Do-It Manual. New York: Neal-Schuman. Available through Amazon: 1555704670. arrow gif indicating link outside sjsu domain

Recommended Textbooks:

  • Boles, F. (2005). Selecting and appraising archives and manuscripts. Chicago: Society of American Archivists. Available through Amazon: 1931666113. arrow gif indicating link outside sjsu domain
  • Roe, K. (2005). Arranging and Describing Archives and Manuscripts (Archival Fundamentals Series II). Chicago: Society of American Archivists. Available through Amazon: 193166613X. arrow gif indicating link outside sjsu domain

Grading Scale

The standard SJSU School of Information Grading Scale is utilized for all iSchool courses:

97 to 100 A
94 to 96 A minus
91 to 93 B plus
88 to 90 B
85 to 87 B minus
82 to 84 C plus
79 to 81 C
76 to 78 C minus
73 to 75 D plus
70 to 72 D
67 to 69 D minus
Below 67 F


In order to provide consistent guidelines for assessment for graduate level work in the School, these terms are applied to letter grades:

  • C represents Adequate work; a grade of "C" counts for credit for the course;
  • B represents Good work; a grade of "B" clearly meets the standards for graduate level work;
    For core courses in the MLIS program (not MARA) — INFO 200, INFO 202, INFO 204 — the iSchool requires that students earn a B in the course. If the grade is less than B (B- or lower) after the first attempt you will be placed on administrative probation.  You must repeat the class the following semester. If -on the second attempt- you do not pass the class with a grade of B or better (not B- but B) you will be disqualified.
  • A represents Exceptional work; a grade of "A" will be assigned for outstanding work only.

Students are advised that it is their responsibility to maintain a 3.0 Grade Point Average (GPA).

University Policies

General Expectations, Rights and Responsibilities of the Student

As members of the academic community, students accept both the rights and responsibilities incumbent upon all members of the institution. Students are encouraged to familiarize themselves with SJSU's policies and practices pertaining to the procedures to follow if and when questions or concerns about a class arises. See University Policy S90-5 at More detailed information on a variety of related topics is available in the SJSU catalog at In general, it is recommended that students begin by seeking clarification or discussing concerns with their instructor. If such conversation is not possible, or if it does not serve to address the issue, it is recommended that the student contact the Department Chair as a next step.

Dropping and Adding

Students are responsible for understanding the policies and procedures about add/drop, grade forgiveness, etc. Refer to the current semester's Catalog Policies section at Add/drop deadlines can be found on the current academic year calendars document on the Academic Calendars webpage at The Late Drop Policy is available at Students should be aware of the current deadlines and penalties for dropping classes.

Information about the latest changes and news is available at the Advising Hub at

Consent for Recording of Class and Public Sharing of Instructor Material

University Policy S12-7,, requires students to obtain instructor's permission to record the course and the following items to be included in the syllabus:

  • "Common courtesy and professional behavior dictate that you notify someone when you are recording him/her. You must obtain the instructor's permission to make audio or video recordings in this class. Such permission allows the recordings to be used for your private, study purposes only. The recordings are the intellectual property of the instructor; you have not been given any rights to reproduce or distribute the material."
    • It is suggested that the syllabus include the instructor's process for granting permission, whether in writing or orally and whether for the whole semester or on a class by class basis.
    • In classes where active participation of students or guests may be on the recording, permission of those students or guests should be obtained as well.
  • "Course material developed by the instructor is the intellectual property of the instructor and cannot be shared publicly without his/her approval. You may not publicly share or upload instructor generated material for this course such as exam questions, lecture notes, or homework solutions without instructor consent."

Academic integrity

Your commitment, as a student, to learning is evidenced by your enrollment at San Jose State University. The University Academic Integrity Policy F15-7 at requires you to be honest in all your academic course work. Faculty members are required to report all infractions to the office of Student Conduct and Ethical Development. The Student Conduct and Ethical Development website is available at

Campus Policy in Compliance with the American Disabilities Act

If you need course adaptations or accommodations because of a disability, or if you need to make special arrangements in case the building must be evacuated, please make an appointment with me as soon as possible, or see me during office hours. Presidential Directive 97-03 at requires that students with disabilities requesting accommodations must register with the Accessible Education Center (AEC) at to establish a record of their disability.

icon showing link leads to the PDF file viewer known as Acrobat Reader Download Adobe Acrobat Reader to access PDF files.

More accessibility resources.