MARA 284-10
Seminar in Archives & Records Management
Topic: Developing an Information Governance Strategy
Fall 2014 Greensheet

Jason Kaltenbacher
E-mail
Office hours: By appointment.  Appointments can be via telephone or online.


Greensheet Links
Textbooks
SLOs 
Competencies 
Prerequisites
Resources 
Canvas Login and Tutorials
iSchool eBookstore
 

Canvas Information: This course will be available beginning August 25, 2014. You will be enrolled into the site automatically.

Course Description

Introduction to the major components of an Information Governance framework - policies, processes, compliance and audits. The Information Governance Reference Model is used to analyze the stakeholders, standards, processes, technologies, methods and tools required to develop an effective information governance strategy.

Course Requirements

Assignments
Lectures, discussions, assignments, and rubrics will be posted to the Canvas course management system. Links to additional materials will be provided in Canvas as well.

Here is a brief summary of the assignments and points earned:

  • Student Introduction post to discussion board - 20 points
  • Discussion based on material covered - 20 points each X 9 = 180 points
  • Information Governance Article Review Assignment - 50 points (SLO #1)
  • Information Governance Policy Review Assignment - 50 points (SLOs #123)
  • Analytical Essay #1: Information Governance Challenges and Risks - 200 points (SLO #3, 4)
  • Analytical Essay #2: Information Governance for Delivery Platforms - 200 points (SLO #234)
  • Book Review Assignment - 100 points (SLOs #12345)
  • Information Governance Strategy Presentation - 200 points (SLOs #1, 2, 3, 45)

Total total number of points for this class is 1000.

NOTE: The Book Review Assignment is based on the Selling Information Governance to the Business assigned textbook. Students are expected to read this text at their own pace this term, with a book review assignment due by November 9th. Course lectures and discussion may refer to portions of the text at times to facilitate reading and provide greater insight into course concepts.

NOTE: Students should provide their initial discussion board posts by the first Wednesday of each module by midnight (pacific time), to leave ample time for follow-up discussion. Please participate early and actively in the required discussions.

Details for all of the discussions and assignments will be provided in Canvas.

Assignments Due
Unless otherwise noted, each module begins on Monday and ends on Sunday. Assignments will be due by Midnight (pacific time) on the due date.

Course Calendar

Week/Dates Primary Readings Assignment
Module 1:

Aug. 25-31
Introduction to Information Governance

Read: Chs. 1-2 in the Smallwood text & Ch. 1 in the Soares text
Review lecture

Student Introduction

Discussion board
Module 2:

Sept. 1-7
Information Governance Principles

Read: Ch. 3 in the Smallwood text
Information Governance Article Review Assignment; Due: Sept. 7
Sept. 1 Labor Day (NO CLASS)  
Module 3:

Sept. 8-14
Information Risk Planning and Management

Read: Ch. 4 in the Smallwood text
Review lecture

Discussion board
Module 4:

Sept. 15-21
Strategic Planning and Best Practices for Information Governance

Read: Ch. 5 in the Smallwood text
Review lecture

Information Governance Policy Review Assignment; Due: Sept. 21
Module 5:

Sept. 22-28
Informaiton Governance Policy Development

Read: Ch. 6 in the Smallwood text
Review lecture

Discussion board
Module 6:

Sept. 29 - Oct. 5
Business Considerations for a Successful Information Governance Program

Read: Ch. 7 in the Smallwood text
Review lecture

Analytical Essay #1; Due: Oct. 5th
Module 7:

Oct. 6-12
Information Governance and Legal Functions

Read: Ch. 8 in the Smallwood text
Review lecture

Discussion board
Module 8:

Oct. 13-19
Information Governance and Records and Information Management Functions

Read: Ch. 9 in the Smallwood text
Review lecture

Discussion board

Module 9:

Oct. 20-26
Information Governance and Information Technology Functions

Read: Ch. 10 in the Smallwood text
Review lecture

Information Governance Strategy Presentation; Due: Oct. 26th
Module 10:

Oct. 27 - Nov. 2
Maintaining an Information Governance Program and Culture of Compliance

Read: Ch. 11 in the Smallwood text
Review lecture

Discussion board
Module 11:

Nov. 3-9
Information Governance for Delivery Platforms, Part 1

Read: Chs. 12-16 (over Module 11 & 12) in the Smallwood text
Review lecture

Discussion board

Book Review; Due: Nov. 9th
Module 12:

Nov. 10-16
Information Governance for Delivery Platforms, Part 2

Read: Chs. 12-16 (over Module 11 & 12) in the Smallwood text
Review lecture
Nov. 11 Veteran's Day (NO CLASS)  
Module 13 (extended):

Nov. 17-30
Long-Term Digital Preservation

Read: Ch. 17 in the Smallwood text
Review lecture

Discussion board

Analytical Essay #2; Due: Nov. 30th
Nov. 27-28 Thanksgiving Holiday (NO CLASS)  
Module 14 (extended):

Dec. 1-10
Course Wrap-Up Review lecture

Discussion board

Please complete the SOTES (Student Opinion of Teaching Effectiveness) by Dec. 10th

**No Class: Monday, Sept. 1, 2013 (Labor Day)

**No Class: Tuesday, Nov. 11, 2013 (Veteran's Day)

**No Class: Thursday-Friday, Nov. 27-28, 2013 (Thanksgiving Holiday)

Grading

  1. Course grades are determined by the accumulation of 1000 possible points, distributed as outlined above in the course calendar.
  2. This class follows the standard iSchool Grading Scale. 
  3. Late assignments will not be accepted after 5 days past the due date. Late assignments submitted after the assignment deadline will receive a 10% point reduction for each day up to 5 days based on the total point value of the assignment. For example, a 200 point assignment would have a daily 20 point reduction; a 100 point assignment would have a daily 10 point reduction; a 50 point assignment would have a daily 5 point reduction. No points will be awarded after 5 days late.
  4. Discussion board postings will not be accepted for credit after the module's discussion has ended.
  5. All course materials must be completed by the last day of the class.

Course Workload Expectations

Success in this course is based on the expectation that students will spend, for each unit of credit, a minimum of forty-five hours over the length of the course (normally 3 hours per unit per week with 1 of the hours used for lecture) for instruction or preparation/studying or course related activities including but not limited to internships, labs, clinical practica. Other course structures will have equivalent workload expectations as described in the syllabus.

Instructional time may include but is not limited to:
Working on posted modules or lessons prepared by the instructor; discussion forum interactions with the instructor and/or other students; making presentations and getting feedback from the instructor; attending office hours or other synchronous sessions with the instructor.

Student time outside of class:
In any seven-day period, a student is expected to be academically engaged through submitting an academic assignment; taking an exam or an interactive tutorial, or computer-assisted instruction; building websites, blogs, databases, social media presentations; attending a study group;contributing to an academic online discussion; writing papers; reading articles; conducting research; engaging in small group work.

Course Prerequisites

MARA 200, MARA 202, MARA 204 for all MARA students. These prerequisites are waived for non-MARA majors. 

Student Learning Outcomes

Upon successful completion of the course, students will be able to:

  1. Describe the components of an Information Governance framework.
  2. Explain the role of records and information management within the Information Governance strategic plan.
  3. Identify the stakeholders, standards, processes, technologies, methods and tools necessary to develop an information governance strategy.
  4. Describe the information security, privacy and compliance benefits and risks.
  5. Develop an information governance strategy for an enterprise.

Core Competencies (Program Learning Outcomes)

MARA 284 supports the following core competencies:

  1. E Understand the system of standards and structures endorsed and utilized by the recordkeeping professions, particularly in the areas of electronic records and digital assets management.
  2. G Know the legal requirements and ethical principles involved in records management and the role the recordkeeper plays in institutional compliance and risk management.
  3. H Be conversant with current information technologies and best practices relating to records preservation and security.

Textbooks

Required Textbooks:

  • Smallwood, R. (2014). Information governance: Concepts, strategies, and best practices. Hoboken, NJ: Wiley. Available through Amazon: 1118218302arrow gif indicating link outside sjsu domain
  • Soares, S. (2011). Selling information governance to the business: Best practices by industry and job function. Big Sandy, TX: MC Press. Available through Amazon: 1583473688arrow gif indicating link outside sjsu domain

Grading Scale

The standard SJSU School of Information Grading Scale is utilized for all iSchool courses:

97 to 100 A
94 to 96 A minus
91 to 93 B plus
88 to 90 B
85 to 87 B minus
82 to 84 C plus
79 to 81 C
76 to 78 C minus
73 to 75 D plus
70 to 72 D
67 to 69 D minus
Below 67 F

 

In order to provide consistent guidelines for assessment for graduate level work in the School, these terms are applied to letter grades:

  • C represents Adequate work; a grade of "C" counts for credit for the course;
  • B represents Good work; a grade of "B" clearly meets the standards for graduate level work;
    For core courses in the MLIS program (not MARA) — INFO 200, INFO 202, INFO 204 — the iSchool requires that students earn a B in the course. If the grade is less than B (B- or lower) after the first attempt you will be placed on administrative probation.  You must repeat the class the following semester. If -on the second attempt- you do not pass the class with a grade of B or better (not B- but B) you will be disqualified.
  • A represents Exceptional work; a grade of "A" will be assigned for outstanding work only.

Students are advised that it is their responsibility to maintain a 3.0 Grade Point Average (GPA).

University Policies

General Expectations, Rights and Responsibilities of the Student

As members of the academic community, students accept both the rights and responsibilities incumbent upon all members of the institution. Students are encouraged to familiarize themselves with SJSU's policies and practices pertaining to the procedures to follow if and when questions or concerns about a class arises. See University Policy S90-5 at http://www.sjsu.edu/senate/docs/S90-5.pdf. More detailed information on a variety of related topics is available in the SJSU catalog at http://info.sjsu.edu/web-dbgen/catalog/departments/LIS.html. In general, it is recommended that students begin by seeking clarification or discussing concerns with their instructor. If such conversation is not possible, or if it does not serve to address the issue, it is recommended that the student contact the Department Chair as a next step.

Dropping and Adding

Students are responsible for understanding the policies and procedures about add/drop, grade forgiveness, etc. Refer to the current semester's Catalog Policies section at http://info.sjsu.edu/static/catalog/policies.html. Add/drop deadlines can be found on the current academic year calendars document on the Academic Calendars webpage at http://www.sjsu.edu/provost/services/academic_calendars/. The Late Drop Policy is available at http://www.sjsu.edu/aars/policies/latedrops/policy/. Students should be aware of the current deadlines and penalties for dropping classes.

Information about the latest changes and news is available at the Advising Hub at http://www.sjsu.edu/advising/.

Consent for Recording of Class and Public Sharing of Instructor Material

University Policy S12-7, http://www.sjsu.edu/senate/docs/S12-7.pdf, requires students to obtain instructor's permission to record the course and the following items to be included in the syllabus:

  • "Common courtesy and professional behavior dictate that you notify someone when you are recording him/her. You must obtain the instructor's permission to make audio or video recordings in this class. Such permission allows the recordings to be used for your private, study purposes only. The recordings are the intellectual property of the instructor; you have not been given any rights to reproduce or distribute the material."
    • It is suggested that the syllabus include the instructor's process for granting permission, whether in writing or orally and whether for the whole semester or on a class by class basis.
    • In classes where active participation of students or guests may be on the recording, permission of those students or guests should be obtained as well.
  • "Course material developed by the instructor is the intellectual property of the instructor and cannot be shared publicly without his/her approval. You may not publicly share or upload instructor generated material for this course such as exam questions, lecture notes, or homework solutions without instructor consent."

Academic integrity

Your commitment, as a student, to learning is evidenced by your enrollment at San Jose State University. The University Academic Integrity Policy F15-7 at http://www.sjsu.edu/senate/docs/F15-7.pdf requires you to be honest in all your academic course work. Faculty members are required to report all infractions to the office of Student Conduct and Ethical Development. The Student Conduct and Ethical Development website is available at http://www.sjsu.edu/studentconduct/.

Campus Policy in Compliance with the American Disabilities Act

If you need course adaptations or accommodations because of a disability, or if you need to make special arrangements in case the building must be evacuated, please make an appointment with me as soon as possible, or see me during office hours. Presidential Directive 97-03 at http://www.sjsu.edu/president/docs/directives/PD_1997-03.pdf requires that students with disabilities requesting accommodations must register with the Accessible Education Center (AEC) at http://www.sjsu.edu/aec to establish a record of their disability.

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