MARA 200-10
The Record and the Recordkeeping Professions
Fall 2015 Greensheet

Lisa Marie Daulby PhD, CRM, IGP
E-mail
Office Hours:
by appointment; e-mail; call.
Phone
416-216-0845


Greensheet Links
Textbooks
CLOs
Competencies
Prerequisites
Resources
Canvas
iSchool eBookstore
 

Canvas Information: Courses will be available beginning August 20, 6 am PDT unless you are taking an intensive or a one unit or two unit class that starts on a different day. In that case the class will open on the first day that the class meets. Course sites will close on February 28, 2016.

You will be enrolled into the Canvas site automatically.

Course Description

The role of records and recordkeeping in society; history, definitions and important concepts related to records and recordkeeping; contexts and critiques of records and recordkeeping; significant scholars and recordkeepers throughout history.

Course Requirements

Assignments
Students accumulate 100 points to determine the course grade. See Grading below for details.

  • Class Participation and Discussion – 30 points (30% of final grade)
  • CLO # 1 2 3 4 5
    Participation in weekly discussion boards
    Due: Weekly
  • Records in the News - 10 Points (10% of final grade)
  • CLO # 1 2 3 4 5
    Lead a record in the news media discussion
    Due: Date will be assigned by instructor
  • Assignment #1 – 15 points (15% of final grade)
  • CLO # 3 4
    Journal / Association Analysis Assignment
    Due: Sept 20 (midnight pacific time)
  • Assignment #2 – 15 points (15% of final grade
  • CLO # 2 3 4 5
    Archives Website Presence Analysis
    Due: Oct 4 (midnight pacific time)
  • Research Paper– 30 points (30 % of final grade)
  • CLO # 1 2 3 4 5
    A critical extended essay of 15-20 pages on a topic relevant to the course propoped by the student and accepted by the instructor.
    • Final Assignment - Topic Approval Due: Oct 18 (midnight pacific time) 0pts
    • Final Assignment - Preliminary Reference List Due: Nov 8 (midnight pacific time) 5pts
    • Final Assignment - Paper Due: Dec 8 (midnight pacific time) 25pts
  • Mid-Course Review and Reflections Assignment  – 1 bonus point (1% of final grade) Due: Week 7

Course Calendar

Unit

Topic and Assignments

Unit 1
Aug 20 - Aug 30

Introduction to Course; Course Objectives and Requirements; Introduction of the Learners and Course Facilitator; Archives & Records in the News Media; American Psychological Association (APA) 6th Overview.

Unit 2
Aug 31 - Sept 6

The Record Throughout the Ages; A Historical Perspective of Recordkeeping; The Evolution and Nature of Written Communications; The Historical Evolution of Archives and Record Programs.

Unit 3
Sept 7 - Sept 13

Archives and Records Management - Overview of the Professions; The Relationship and Convergence between Libraries/Archives and Records Management.

Archives and Records Management Professional Associations and their Resources and Publications; The Professional Literature.

Unit 4
Sept 14 - Sept 20

Overview of Archives & Records; Defining Archives and Records Management Principles, Terms, Definitions and Concepts.

Assignment #1 Journal / Association Analysis Assignment

Due: Sept 20 (midnight pacific time)

Unit 5
Sept 21 - Sept 27

Overview of Records Management Professional; Functions: Active file Management; Retention and Disposition; Records Inventorying, Classification, Access, Retrieval and Transfer.

Unit 6
Sept 28 - Oct 4

Overview of Archival Professional Functions: Appraisal, Acquisition and Accessioning.

Assignment #2 Archives Website Presence Analysis

Due: Oct 4 (midnight pacific time)

Unit 7
Oct 5 - Oct 11

Overview of Archival Professional Functions: Arrangement and Description.

Archival Theory –The Principles of Provenance and Original Order.

Course Review/ Reflections Assignment

Unit 8
Oct 12 - Oct 18

Overview of Archival Professional Functions: Preservation.

Final Assignment Topic Approval

Due: Oct 18 (midnight pacific time)

Unit 9
Oct 19 - Oct 25

Overview of Archival Professional Functions: Reference and Outreach.

Users And Uses Of Archives and Records; Archives and Records in Society; The Significance of Records to Individuals and Organizations

Unit 10
Oct 26 - Nov 1

Archives and Record Paradigms: Evidence, Collective Memory, Trust, Identity, and Community.

Unit 11
Nov 2 - Nov 8

Power and Politics; Justice and Human Rights.

Final Assignment – Preliminary Reference List

Due: Nov 8 (midnight pacific time)

Unit 12
Nov 9 - Nov 15

Professional Competencies in Records and Archival Management; the Rise of the Information Specialist and New and Changing Roles Records Managers and Archivists.

Unit 13
Nov 16 - Nov 22

Transformative Change in Archives and Records Management; Emerging Technologies and their Impact; Changes and Trends Affecting the Records Management and Archival Professions.

Unit 14
Nov 23 - Nov 29

Thanksgiving (NO CLASS)

Unit 15
Nov 30 - Dec 8

Course Review/Reflections/Conclusions.

Final Assignment

Due: Dec 8 (midnight pacific time)

GWAR

This course satisfies the Graduate Writing Assessment Requirement (GWAR).

INFO 200 gives students graduate-level writing experience, including a literature review and research paper. Graduate-level academic writing is formal and logical. It involves the avoidance of bias, the inclusion of evidence, and the development of strong arguments. Scholarly writing uses concise, precise, and clear language, is cohesive, and utilizes a logically organized flow of ideas. Successful completion of the research paper satisfies San José State University's Graduate Writing Assessment Requirement (GWAR). If the instructor finds that a student's writing is unacceptable, the instructor will require the student to sign up for online writing tutoring. The student will ask the tutor to confirm with the instructor that he or she is attending sessions.

Course Workload Expectations

Success in this course is based on the expectation that students will spend, for each unit of credit, a minimum of forty-five hours over the length of the course (normally 3 hours per unit per week with 1 of the hours used for lecture) for instruction or preparation/studying or course related activities including but not limited to internships, labs, clinical practica. Other course structures will have equivalent workload expectations as described in the syllabus.

Instructional time may include but is not limited to:
Working on posted modules or lessons prepared by the instructor; discussion forum interactions with the instructor and/or other students; making presentations and getting feedback from the instructor; attending office hours or other synchronous sessions with the instructor.

Student time outside of class:
In any seven-day period, a student is expected to be academically engaged through submitting an academic assignment; taking an exam or an interactive tutorial, or computer-assisted instruction; building websites, blogs, databases, social media presentations; attending a study group;contributing to an academic online discussion; writing papers; reading articles; conducting research; engaging in small group work.

Course Prerequisites

Demonstrated computer literacy through completion of required new student online technology workshop. 

Course Learning Outcomes

Upon successful completion of the course, students will be able to:

  1. Evaluate and explain the significance of records to society and the history of archives and recordkeeping in the Western tradition.
  2. Articulate and employ fundamental recordkeeping concepts, such as authenticity, reliability, context, and the role of records in institutional and public accountability.
  3. Describe and assess the dominant recordkeeping philosophies and models and their advantages and limitations.
  4. Locate, critically evaluate, and use literature and resources provided by the publications and associations that support the recordkeeping professions.
  5. Demonstrate the written and oral skills required of the recordkeeping professional.

Core Competencies (Program Learning Outcomes)

MARA 200 supports the following core competencies:

  1. A Articulate the ethics, values, and foundational principles of archives and records management professionals and appreciate the important role record keepers play in social memory and organizational accountability.
  2. B Recognize the social, cultural, and economic dimensions of records, recordkeeping, and records use.
  3. G Know the legal requirements and ethical principles involved in records management and the role the recordkeeper plays in institutional compliance and risk management.

Textbooks

Required Textbooks:

  • American Psychological Association (2009). Publication Manual of the American Psychological Association (6th ed.) Chicago: American Psychological Association. Available through Amazon: 1433805618. arrow gif indicating link outside sjsu domain

Grading Scale

The standard SJSU School of Information Grading Scale is utilized for all iSchool courses:

97 to 100 A
94 to 96 A minus
91 to 93 B plus
88 to 90 B
85 to 87 B minus
82 to 84 C plus
79 to 81 C
76 to 78 C minus
73 to 75 D plus
70 to 72 D
67 to 69 D minus
Below 67 F

 

In order to provide consistent guidelines for assessment for graduate level work in the School, these terms are applied to letter grades:

  • C represents Adequate work; a grade of "C" counts for credit for the course;
  • B represents Good work; a grade of "B" clearly meets the standards for graduate level work;
    For core courses in the MLIS program (not MARA) — INFO 200, INFO 202, INFO 204 — the iSchool requires that students earn a B in the course. If the grade is less than B (B- or lower) after the first attempt you will be placed on administrative probation.  You must repeat the class the following semester. If -on the second attempt- you do not pass the class with a grade of B or better (not B- but B) you will be disqualified.
  • A represents Exceptional work; a grade of "A" will be assigned for outstanding work only.

Students are advised that it is their responsibility to maintain a 3.0 Grade Point Average (GPA).

University Policies

General Expectations, Rights and Responsibilities of the Student

As members of the academic community, students accept both the rights and responsibilities incumbent upon all members of the institution. Students are encouraged to familiarize themselves with SJSU's policies and practices pertaining to the procedures to follow if and when questions or concerns about a class arises. See University Policy S90-5 at http://www.sjsu.edu/senate/docs/S90-5.pdf. More detailed information on a variety of related topics is available in the SJSU catalog at http://info.sjsu.edu/web-dbgen/catalog/departments/LIS.html. In general, it is recommended that students begin by seeking clarification or discussing concerns with their instructor. If such conversation is not possible, or if it does not serve to address the issue, it is recommended that the student contact the Department Chair as a next step.

Dropping and Adding

Students are responsible for understanding the policies and procedures about add/drop, grade forgiveness, etc. Refer to the current semester's Catalog Policies section at http://info.sjsu.edu/static/catalog/policies.html. Add/drop deadlines can be found on the current academic year calendars document on the Academic Calendars webpage at http://www.sjsu.edu/provost/services/academic_calendars/. The Late Drop Policy is available at http://www.sjsu.edu/aars/policies/latedrops/policy/. Students should be aware of the current deadlines and penalties for dropping classes.

Information about the latest changes and news is available at the Advising Hub at http://www.sjsu.edu/advising/.

Consent for Recording of Class and Public Sharing of Instructor Material

University Policy S12-7, http://www.sjsu.edu/senate/docs/S12-7.pdf, requires students to obtain instructor's permission to record the course and the following items to be included in the syllabus:

  • "Common courtesy and professional behavior dictate that you notify someone when you are recording him/her. You must obtain the instructor's permission to make audio or video recordings in this class. Such permission allows the recordings to be used for your private, study purposes only. The recordings are the intellectual property of the instructor; you have not been given any rights to reproduce or distribute the material."
    • It is suggested that the syllabus include the instructor's process for granting permission, whether in writing or orally and whether for the whole semester or on a class by class basis.
    • In classes where active participation of students or guests may be on the recording, permission of those students or guests should be obtained as well.
  • "Course material developed by the instructor is the intellectual property of the instructor and cannot be shared publicly without his/her approval. You may not publicly share or upload instructor generated material for this course such as exam questions, lecture notes, or homework solutions without instructor consent."

Academic integrity

Your commitment, as a student, to learning is evidenced by your enrollment at San Jose State University. The University Academic Integrity Policy F15-7 at http://www.sjsu.edu/senate/docs/F15-7.pdf requires you to be honest in all your academic course work. Faculty members are required to report all infractions to the office of Student Conduct and Ethical Development. The Student Conduct and Ethical Development website is available at http://www.sjsu.edu/studentconduct/.

Campus Policy in Compliance with the American Disabilities Act

If you need course adaptations or accommodations because of a disability, or if you need to make special arrangements in case the building must be evacuated, please make an appointment with me as soon as possible, or see me during office hours. Presidential Directive 97-03 at http://www.sjsu.edu/president/docs/directives/PD_1997-03.pdf requires that students with disabilities requesting accommodations must register with the Accessible Education Center (AEC) at http://www.sjsu.edu/aec to establish a record of their disability.

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