INFO 256-11
Archives & Manuscripts
Spring 2016 Greensheet

Lisa Marie Daulby PhD, CRM, IGP
E-mail
Office Hours: 
by appointment; e-mail; call 416 216-0845.


Greensheet Links
Textbooks
CLOs
Competencies
Prerequisites
Resources
Canvas Login and Tutorials
iSchool eBookstore
 

Canvas Information: Courses will be available beginning January 28th, 6 am PT unless you are taking an intensive or a one unit or two unit class that starts on a different day. In that case the class will open on the first day that the class meets.

You will be enrolled into the Canvas site automatically.

Course Description

An introduction to the theory and practice of managing archival documents, such as personal papers, institutional records, photographs, electronic records, and other unpublished material. Topics covered include manuscript and records acquisition and appraisal, arrangement and description, conservation and preservation, reference and access.

Course Requirements

Assignments

Course Grading
Grading will be based on a total accumulation of possible 100 points, distributed as follows:

Class Participation and Discussion - 30 points (30% of final grade)
(Supports CLOs #1-5)
Participation in weekly discussion boards 
Due: Weekly

Records in the News - 10 points (10% of final grade)
(Supports CLOs #1-5)
Lead a records in the news discussion 
Due: Date will be assigned by instructor

Assignment #1 – 10 points (10% of final grade)
(Supports CLOs #1-5)
Archives Web/Social Media Presence Assignment

Due: Feb 28 (11:59 pm pacific time)

Assignment #2 – 10 points (10% of final grade)
(Supports CLOs #1-9)
Archival Description/Finding Aid Assignment

Due: March 27 (11:59 pacific time)

Assignment #3 – 10 points (05% of final grade)
(Supports CLOs #1-5)
Archives Tour/Archivist Interview Assignment 

Due: Apr 24  (11:59 pm pacific time)

Final Course Exam – 30 points (30 % of final grade)
(Supports CLOs #1-5)

Mid-Course Review and Reflections Assignment – 1 bonus point (1% of final grade)
(Supports CLOs #1-5)
Due: Week 7

Week

Date

Topic and Assignments

1

1/28-2/7

Introduction to Course; Course Objectives and Requirements; Overview of Archives & Records; Defining Archives and Records Management Principles, Terms, Definitions and Concepts.

2

2/8-2/14

The Record Throughout the Ages; A Historical Perspective of Recordkeeping; The Evolution and Nature of Written Communications; The Historical Evolution of Archives and Record Programs.

3

2/15-2/21

Overview of the Professions; The Relationship and Convergence between Libraries/Archives/Museums and Records Management.

4

2/22-2/28

Archives and Records Management Professional Associations and their Resources and Publications; The Professional Literature; Ethics and Code of Conduct.

Assignment #1

Due: Feb 28 (11:59 PM Pacific Time)

5

2/29-3/6

Appraisal, Acquisition and Accessioning. 

6

3/7-3/13

Archival Theory and The Principles of Provenance and Original Order.

7

3/14-3/20

Arrangement and Description; Descriptive Standards; EAD; Finding Aids

Course Review/ Reflections Assignment

8

3/21-3/27

Curation and Long-Term Preservation/Conservation.

Assignment #2

Due: Mar 27 (11:59 PM Pacific Time)

9

3/28-4/3

Spring Break

10

4/4-4/10

Reference and Outreach; Users and Uses of Archives and Records; Archives and Records in Society; The Significance of Records to Individuals and Organizations

11

4/11-4/17

Archives and Record Paradigms: Evidence, Collective Memory, Trust, Identity, and Community.

12

4/18-4/24

Power and Politics; Justice and Human Rights.

Assignment # 3 

Due: Apr 24 (11:59 PM Pacific Time)

13

4/25-5/1

Professional Competencies and Archival Management.

14

5/2-5/8

Transformative Change in Archives and Records Management; Emerging Technologies and their Impact; Changes and Trends Affecting the Archival Profession.

Exam Released May 2

15

5/9-5/16

Course Review/Reflections/Conclusions.

Final Exam Due 

Due: May 16 (11:59 PM Pacific Time)

Late assignments will not be accepted after 5 days past the due date. Late assignments submitted after the assignment deadline will receive a 10% point reduction for each day up to 5 days based on the total point value of the assignment. No points will be awarded after 5 days late.

Discussion board postings will not be accepted for credit after the module's discussion has ended.

All course materials must be completed by the last day of the class.

NOTE: Students should provide their initial discussion board posts by the first Thursday of each module by 11:59 pm (Pacific Time), to leave ample time for follow-up discussion. Please participate early and actively in the required discussions.

Details for all of the discussions and assignments will be provided in Canvas.

Assignments Due
Unless otherwise noted, each module begins on Monday and ends on Sunday. Assignments will be due by 11:59 pm (Pacific Time) on the due date.

Course Workload Expectations

Success in this course is based on the expectation that students will spend, for each unit of credit, a minimum of forty-five hours over the length of the course (normally 3 hours per unit per week with 1 of the hours used for lecture) for instruction or preparation/studying or course related activities including but not limited to internships, labs, clinical practica. Other course structures will have equivalent workload expectations as described in the syllabus.

Instructional time may include but is not limited to:
Working on posted modules or lessons prepared by the instructor; discussion forum interactions with the instructor and/or other students; making presentations and getting feedback from the instructor; attending office hours or other synchronous sessions with the instructor.

Student time outside of class:
In any seven-day period, a student is expected to be academically engaged through submitting an academic assignment; taking an exam or an interactive tutorial, or computer-assisted instruction; building websites, blogs, databases, social media presentations; attending a study group;contributing to an academic online discussion; writing papers; reading articles; conducting research; engaging in small group work.

Course Prerequisites

INFO 200INFO 202INFO 204

Course Learning Outcomes

Upon successful completion of the course, students will be able to:

  1. Demonstrate an understanding of basic archival principles and practices.
  2. Describe the variety of functions performed by archives and archivists, and the range of environments in which archival professionals work.
  3. Identify the issues involved in acquiring, processing, and making records available to researchers.
  4. Identify the similarities and differences between the roles of archivists and related information professionals.
  5. Define the challenges facing the archives profession today and in the future.

Core Competencies (Program Learning Outcomes)

INFO 256 supports the following core competencies:

  1. C Recognize the diversity (such as cultural and economic) in the clientele and employees of an information organization and be familiar with actions the organization should take to address this diversity.
  2. F Use the basic concepts and principles related to the selection, evaluation, organization, and preservation of physical and digital information items.
  3. G Demonstrate understanding of basic principles and standards involved in organizing information such as classification and controlled vocabulary systems, cataloging systems, metadata schemas or other systems for making information accessible to a particular clientele.

Textbooks

No Textbooks For This Course.

Grading Scale

The standard SJSU School of Information Grading Scale is utilized for all iSchool courses:

97 to 100 A
94 to 96 A minus
91 to 93 B plus
88 to 90 B
85 to 87 B minus
82 to 84 C plus
79 to 81 C
76 to 78 C minus
73 to 75 D plus
70 to 72 D
67 to 69 D minus
Below 67 F

 

In order to provide consistent guidelines for assessment for graduate level work in the School, these terms are applied to letter grades:

  • C represents Adequate work; a grade of "C" counts for credit for the course;
  • B represents Good work; a grade of "B" clearly meets the standards for graduate level work;
    For core courses in the MLIS program (not MARA) — INFO 200, INFO 202, INFO 204 — the iSchool requires that students earn a B in the course. If the grade is less than B (B- or lower) after the first attempt you will be placed on administrative probation.  You must repeat the class the following semester. If -on the second attempt- you do not pass the class with a grade of B or better (not B- but B) you will be disqualified.
  • A represents Exceptional work; a grade of "A" will be assigned for outstanding work only.

Students are advised that it is their responsibility to maintain a 3.0 Grade Point Average (GPA).

University Policies

General Expectations, Rights and Responsibilities of the Student

As members of the academic community, students accept both the rights and responsibilities incumbent upon all members of the institution. Students are encouraged to familiarize themselves with SJSU's policies and practices pertaining to the procedures to follow if and when questions or concerns about a class arises. See University Policy S90-5 at http://www.sjsu.edu/senate/docs/S90-5.pdf. More detailed information on a variety of related topics is available in the SJSU catalog at http://info.sjsu.edu/web-dbgen/catalog/departments/LIS.html. In general, it is recommended that students begin by seeking clarification or discussing concerns with their instructor. If such conversation is not possible, or if it does not serve to address the issue, it is recommended that the student contact the Department Chair as a next step.

Dropping and Adding

Students are responsible for understanding the policies and procedures about add/drop, grade forgiveness, etc. Refer to the current semester's Catalog Policies section at http://info.sjsu.edu/static/catalog/policies.html. Add/drop deadlines can be found on the current academic year calendars document on the Academic Calendars webpage at http://www.sjsu.edu/provost/services/academic_calendars/. The Late Drop Policy is available at http://www.sjsu.edu/aars/policies/latedrops/policy/. Students should be aware of the current deadlines and penalties for dropping classes.

Information about the latest changes and news is available at the Advising Hub at http://www.sjsu.edu/advising/.

Consent for Recording of Class and Public Sharing of Instructor Material

University Policy S12-7, http://www.sjsu.edu/senate/docs/S12-7.pdf, requires students to obtain instructor's permission to record the course and the following items to be included in the syllabus:

  • "Common courtesy and professional behavior dictate that you notify someone when you are recording him/her. You must obtain the instructor's permission to make audio or video recordings in this class. Such permission allows the recordings to be used for your private, study purposes only. The recordings are the intellectual property of the instructor; you have not been given any rights to reproduce or distribute the material."
    • It is suggested that the syllabus include the instructor's process for granting permission, whether in writing or orally and whether for the whole semester or on a class by class basis.
    • In classes where active participation of students or guests may be on the recording, permission of those students or guests should be obtained as well.
  • "Course material developed by the instructor is the intellectual property of the instructor and cannot be shared publicly without his/her approval. You may not publicly share or upload instructor generated material for this course such as exam questions, lecture notes, or homework solutions without instructor consent."

Academic integrity

Your commitment, as a student, to learning is evidenced by your enrollment at San Jose State University. The University Academic Integrity Policy F15-7 at http://www.sjsu.edu/senate/docs/F15-7.pdf requires you to be honest in all your academic course work. Faculty members are required to report all infractions to the office of Student Conduct and Ethical Development. The Student Conduct and Ethical Development website is available at http://www.sjsu.edu/studentconduct/.

Campus Policy in Compliance with the American Disabilities Act

If you need course adaptations or accommodations because of a disability, or if you need to make special arrangements in case the building must be evacuated, please make an appointment with me as soon as possible, or see me during office hours. Presidential Directive 97-03 at http://www.sjsu.edu/president/docs/directives/PD_1997-03.pdf requires that students with disabilities requesting accommodations must register with the Accessible Education Center (AEC) at http://www.sjsu.edu/aec to establish a record of their disability.

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