INFO 287-11
Seminar in Information Science
Topic: Institutional Repositories and Services
Spring 2016 Greensheet

Aaron Collier
Skype: aaron.collier
Office Hours: TBD

Greensheet Links
Canvas Login and Tutorials
iSchool eBookstore

Canvas Information: Courses will be available beginning January 28th, 6 am PT unless you are taking an intensive or a one unit or two unit class that starts on a different day. In that case the class will open on the first day that the class meets.

You will be enrolled into the Canvas site automatically.

Course Description

Institutional Repositories archive the intellectual output of an organizations faculty, students and staff. Projects will explore topics focused on archiving and access to institutional repository content while focusing on metadata standards, open access and best practices.

 In this course you will

  • Gain an understanding of the application and use of metadata schemas and standards used to describe and archive content within an institutional repository.
  • Develop institutional repository best practices with an emphasis on open access.
  • Develop outreach and marketing plans focused on raising awareness of the institutional repository within an organization.

Course Requirements


  • Assignment 1: Describe a paper from a prior class using Dublin core metadata fields (Supports CLO #1)
  • Assignment 2: Create personal IR collection structure per iSchool coursework (Supports CLO #1 and CLO #2)
  • Assignment 3: Submit and describe coursework into individual IR (Supports CLO #1 and CLO #2)
  • Assignment 4: SWOT analysis of a specific IR Platform (Supports CLO #2 and CLO #3)
  • Assignment 5:First Draft of OA Policy Outline (Supports CLO #2 and CLO #3)
  • Assignment 6: Completed OA policy (Supports CLO #2 and CLO #3)
  • Assignment 7: Develop workflow outline for IR submission (Supports CLO #1 and CLO #2)
  • Assignment 8: Completed individual IR with descriptive collections, items and archival metadata (Supports CLO #1, CLO #2, and CLO #3)

Course Calendar
Note: Module schedule and due dates subject to change with fair notice.

  • Module 1: Introduction to Course, What is an IR? (Discussion Topic: Personal Introductions.)
  • Module 2: Metadata Schemas: Describing Content (Discussion Topic: Topic: the goals of an Institutional Repository.)
  • Module 3: Metadata Schemas: IR Organization (Discussion Topic: Best practices for data organization.)
  • Module 4: Metadata Standards: Communicating Content (Discussion Topic: Outside of the IR, where will metadata discovery be useful?)
  • Module 5: Introduction to IR Platforms (Discussion Topic: State of the IR Landscape: what software is available and attractive?)
  • Module 6: IR Platforms: Commercial vs. Open Source (Discussion Topic: No such thing as a free lunch: Where would you recommend expending resources, commercial/hosted vs. hosting your own IR.)
  • Module 7: Introduction to Open Access Policies (Discussion Topic: How important is open access to a successful IR?)
  • Module 8: Developing and Communicating OA Policies
  • Module 9: IR Outreach Planning (Discussion Topic: If you build it, will they come?)
  • Module 10: IR Outreach: Analytics and Visualization (Discussion Topic: Valuable statistics for promoting the IR)
  • Module 11: IR Outreach: Communication and Promotion (Discussion Topic: Strategies used in promoting the IR throughout the institution)
  • Module 12: IR Outreach: Submission workflows & Authorization (Discussion Topic: Who should be allowed to submit to the IR and what happens after initial submission)
  • Module 13: Extending the IR: Digitization and Retroactive Projects
  • Module 14: Extending the IR: Archives & Exhibits
  • Module 15: Bringing it all Together

This is a graded course. There are a possible 365 points, approximately 40% available based on participation in course discussion. The remaining 60% through course work is available with each individual assignment representing a significant impact on final outcome.

  • Approximately 40% of points are available from the weekly discussion
  • The remaining 60% is distributed to weekly assignments
  • Grading policy on late or missed work: I allow late work for a significant decrease in available points. 10% of points available will be deducted for each week an assignment is late.

Course Workload Expectations

Success in this course is based on the expectation that students will spend, for each unit of credit, a minimum of forty-five hours over the length of the course (normally 3 hours per unit per week with 1 of the hours used for lecture) for instruction or preparation/studying or course related activities including but not limited to internships, labs, clinical practica. Other course structures will have equivalent workload expectations as described in the syllabus.

Instructional time may include but is not limited to:
Working on posted modules or lessons prepared by the instructor; discussion forum interactions with the instructor and/or other students; making presentations and getting feedback from the instructor; attending office hours or other synchronous sessions with the instructor.

Student time outside of class:
In any seven-day period, a student is expected to be academically engaged through submitting an academic assignment; taking an exam or an interactive tutorial, or computer-assisted instruction; building websites, blogs, databases, social media presentations; attending a study group;contributing to an academic online discussion; writing papers; reading articles; conducting research; engaging in small group work.

Course Prerequisites

INFO 287 has no prequisite requirements.

Course Learning Outcomes

Upon successful completion of the course, students will be able to:

  1. Identify and demonstrate understanding the application of metadata schemas and standards used to describe and archive content within an institutional repository.
  2. Understand the application and best practices of Open Access policies.
  3. Develop and implement outreach plans focused on raising awareness, use and adoption of institutional repositories.

Core Competencies (Program Learning Outcomes)

INFO 287 supports the following core competencies:

  1. D Apply the fundamental principles of planning, management, marketing, and advocacy.
  2. G Demonstrate understanding of basic principles and standards involved in organizing information such as classification and controlled vocabulary systems, cataloging systems, metadata schemas or other systems for making information accessible to a particular clientele.
  3. H Demonstrate proficiency in identifying, using, and evaluating current and emerging information and communication technologies.


Required Textbooks:

  • Jones, R., Andrew, T., & MacColl, J. (2006). The institutional repository. Chandos Publishing. Available through Amazon: 1843341387arrow gif indicating link outside sjsu domain

Grading Scale

The standard SJSU School of Information Grading Scale is utilized for all iSchool courses:

97 to 100 A
94 to 96 A minus
91 to 93 B plus
88 to 90 B
85 to 87 B minus
82 to 84 C plus
79 to 81 C
76 to 78 C minus
73 to 75 D plus
70 to 72 D
67 to 69 D minus
Below 67 F


In order to provide consistent guidelines for assessment for graduate level work in the School, these terms are applied to letter grades:

  • C represents Adequate work; a grade of "C" counts for credit for the course;
  • B represents Good work; a grade of "B" clearly meets the standards for graduate level work;
    For core courses in the MLIS program (not MARA) — INFO 200, INFO 202, INFO 204 — the iSchool requires that students earn a B in the course. If the grade is less than B (B- or lower) after the first attempt you will be placed on administrative probation.  You must repeat the class the following semester. If -on the second attempt- you do not pass the class with a grade of B or better (not B- but B) you will be disqualified.
  • A represents Exceptional work; a grade of "A" will be assigned for outstanding work only.

Students are advised that it is their responsibility to maintain a 3.0 Grade Point Average (GPA).

University Policies

General Expectations, Rights and Responsibilities of the Student

As members of the academic community, students accept both the rights and responsibilities incumbent upon all members of the institution. Students are encouraged to familiarize themselves with SJSU's policies and practices pertaining to the procedures to follow if and when questions or concerns about a class arises. See University Policy S90-5 at More detailed information on a variety of related topics is available in the SJSU catalog at In general, it is recommended that students begin by seeking clarification or discussing concerns with their instructor. If such conversation is not possible, or if it does not serve to address the issue, it is recommended that the student contact the Department Chair as a next step.

Dropping and Adding

Students are responsible for understanding the policies and procedures about add/drop, grade forgiveness, etc. Refer to the current semester's Catalog Policies section at Add/drop deadlines can be found on the current academic year calendars document on the Academic Calendars webpage at The Late Drop Policy is available at Students should be aware of the current deadlines and penalties for dropping classes.

Information about the latest changes and news is available at the Advising Hub at

Consent for Recording of Class and Public Sharing of Instructor Material

University Policy S12-7,, requires students to obtain instructor's permission to record the course and the following items to be included in the syllabus:

  • "Common courtesy and professional behavior dictate that you notify someone when you are recording him/her. You must obtain the instructor's permission to make audio or video recordings in this class. Such permission allows the recordings to be used for your private, study purposes only. The recordings are the intellectual property of the instructor; you have not been given any rights to reproduce or distribute the material."
    • It is suggested that the syllabus include the instructor's process for granting permission, whether in writing or orally and whether for the whole semester or on a class by class basis.
    • In classes where active participation of students or guests may be on the recording, permission of those students or guests should be obtained as well.
  • "Course material developed by the instructor is the intellectual property of the instructor and cannot be shared publicly without his/her approval. You may not publicly share or upload instructor generated material for this course such as exam questions, lecture notes, or homework solutions without instructor consent."

Academic integrity

Your commitment, as a student, to learning is evidenced by your enrollment at San Jose State University. The University Academic Integrity Policy F15-7 at requires you to be honest in all your academic course work. Faculty members are required to report all infractions to the office of Student Conduct and Ethical Development. The Student Conduct and Ethical Development website is available at

Campus Policy in Compliance with the American Disabilities Act

If you need course adaptations or accommodations because of a disability, or if you need to make special arrangements in case the building must be evacuated, please make an appointment with me as soon as possible, or see me during office hours. Presidential Directive 97-03 at requires that students with disabilities requesting accommodations must register with the Accessible Education Center (AEC) at to establish a record of their disability.

icon showing link leads to the PDF file viewer known as Acrobat Reader Download Adobe Acrobat Reader to access PDF files.

More accessibility resources.