Archives & Manuscripts
Spring 2011 Greensheet
Textbooks and Readings
This course will be conducted completed online via ANGEL. You should enroll in the course in ANGEL prior to the first day of class (January 26). The enrollment password will be distributed via the MySJSU system by January 23rd.
An introduction to the theory and practice of managing archival documents, such as personal papers, institutional records, photographs, electronic records, and other unpublished material. Topics covered include manuscript and records acquisition and appraisal, arrangement and description, conservation and preservation, reference and access.
In addition to basic theory and practice, students will be introduced to the variety of types of archival institutions, both in the United States and abroad.
This course will take place completely online via ANGEL, with weekly participation on the bulletin boards required.
Course Prerequisites: LIBR 200, 202, 204 required.
Student Learning Outcomes
At the completion of this course, students should be able to:
- Understand archival theory and practice, including basic knowledge of archival appraisal, processing, reference, and outreach
- Process a small archival collection by arranging and describing the materials
- Understand the challenges faced in the management of an archival repository, including legal, administrative, and ethical issues
- Understand the history of archival collecting and the archival profession in the United States
- Recognize current issues affecting the archival profession and identify sources for further professional development
- Understand the range of environments in which archival professionals work, both in the U.S. and abroad
- Identify similarities and differences between the archival profession and related information professions
LIBR 256 supports the following MLIS Core Competencies:
- articulate the ethics, values and foundational principles of library and information professionals and their role in the promotion of intellectual freedom;
- compare the environments and organizational settings in which library and information professionals practice;
- recognize the social, cultural and economic dimensions of information use;
- use the basic concepts and principles related to the creation, evaluation, selection, acquisition, preservation and organization of specific items or collections of information;
- understand the system of standards and methods used to control and create information structures and apply basic principles involved in the organization and representation of knowledge.
All assignments should be submitted electronically through the assignment’s dropbox on ANGEL.
- Archives tour assignment – 15 points (due February 20)
Students should arrange a tour of an archival facility. A short summary (3-5 pages) outlining the trip will be shared with classmates on Angel. The summary should include basic information about the repository, its mission, its collections, its staffing, and its researchers. Students unable to tour a facility will be given an alternative assignment.
- Arrangement and description project - 20 points (due March 20)
A small archival collection will be scanned and made available through Angel. Arrange these materials and create a complete finding aid for the collection using sample finding aids provided as a guide.
- Web Analysis assignment – 20 points (due April 17)
Each student will be assigned a “home” institution. The student will examine the institution’s website, with a particular focus on finding aids and other methods of learning about collections and determining holdings. Using information from class and outside research, the student will create an essay (about 5 pages) providing a thoughtful and comprehensive critical analysis of the website’s tools for archival access.
- Final exam - 30 points (due May 15)
The final exam will consist of three discussion questions covering the breadth of material discussed in class. Students will create a succinct answer of no more than 5 pages to each question utilizing course lecture notes and readings as well as outside materials deemed appropriate by the student. The exam questions will be distributed on April 24.
- Participation in online discussions (due weekly) - 15 points
Students are expected to participate in the weekly online discussions. Each week, two or three questions will be posted to the online forums to stimulate discussion. While the student need not address the initial question directly, each student is required to participate in the discussion by making (at least one) brief (approximately 200 words) yet thoughtful posting each week. Ideally, these postings will result in a conversation between the student and classmates, stimulated by the initial question but guided by student and instructor postings.
Extra Credit: Interview with an archivist - 5 points - added to your final grade in the class (due no later than May 8, but may be turned in at any time during the semester)
Students may conduct an interview with a professional archivist either by phone, in person, or by email. Then, the student should write an essay (5-7 pages) that might discuss the archivist’s professional background and development, his/her work responsibilities and activities, the type of work done and the types of materials collected by his/her repository, the archivist’s views on major professional issues, and/or the unique challenges faced by working at his/her repository. To provide the student with a breadth of experience in the archival profession, this archivist should be employed at an institution other than the one visited for assignment #1.
- Week One – January 26-February 6
- Course Introduction; Introduction to the Concept of a “Record”; What are Archives?; History of Archives and the Archival Profession; Comparative Archives
- Week Two – February 7-13
- Appraisal and Acquisitions
- Week Three – February 14-20
- Arrangement and Description
- ARCHIVES TOUR ASSIGNMENT DUE – February 20
- PROCESSING ASSIGNMENT DETAILS DISTRIBUTED – February 20
- Week Four – Feburary 21-27
- Arrangement and Description
- Week Five – February 28-March 6
- Descriptive Standards (EAD, MARC, DACS)
- Week Six– March 7-13
- Electronic Records
- Week Seven – March 14-20
- Reference Services
- PROCESSING ASSIGNMENT DUE – March 20
- WEB ANALYSIS ASSIGNMENT DETAILS DISTRIBUTED – March 20
- Week Eight – March 21-27
- Reference Services
- Week Nine – March 28-April 3
- NO CLASS (Spring Recess)
- Week Ten – April 4-10
- Outreach; Web 2.0 and Archives
- Week Eleven – April 11-17
- Archival Management
- WEB ANALYSIS ASSIGNMENT DUE – April 17
- Week Twelve – April 18-24
- Preservation and Conservation
- FINAL EXAM DETAILS DISTRIBUTED – April 24
- Week Thirteen – April 25-May 1
- Archival Enterprise and the Allied Professions
- Week Fourteen – May 2-8
- The Future of Archives
- EXTRA CREDIT DEADLINE – May 8
- Week Fiften – May 9-15
- NO CLASS (Work on Final Exam)
- FINAL EXAM DUE – May 15
This information is subject to change. Changes will be announced via ANGEL.
Grading will follow the standard SJSU SLIS Grading Scale.
All assignments are due on the date noted on the syllabus by midnight PST. Late assignments will be marked down 15% per day.
**There are NO required texts for this class.**
Numerous articles and excerpts from books, however, will be made available on ANGEL.
No Textbooks For This Course.
The standard SJSU School of Information Grading Scale is utilized for all iSchool courses:
|97 to 100||A|
|94 to 96||A minus|
|91 to 93||B plus|
|88 to 90||B|
|85 to 87||B minus|
|82 to 84||C plus|
|79 to 81||C|
|76 to 78||C minus|
|73 to 75||D plus|
|70 to 72||D|
|67 to 69||D minus|
In order to provide consistent guidelines for assessment for graduate level work in the School, these terms are applied to letter grades:
- C represents Adequate work; a grade of "C" counts for credit for the course;
- B represents Good work; a grade of "B" clearly meets the standards for graduate level work;
For core courses in the MLIS program (not MARA) — INFO 200, INFO 202, INFO 204 — the iSchool requires that students earn a B in the course. If the grade is less than B (B- or lower) after the first attempt you will be placed on administrative probation. You must repeat the class the following semester. If -on the second attempt- you do not pass the class with a grade of B or better (not B- but B) you will be disqualified.
- A represents Exceptional work; a grade of "A" will be assigned for outstanding work only.
Students are advised that it is their responsibility to maintain a 3.0 Grade Point Average (GPA).
General Expectations, Rights and Responsibilities of the Student
As members of the academic community, students accept both the rights and responsibilities incumbent upon all members of the institution. Students are encouraged to familiarize themselves with SJSU's policies and practices pertaining to the procedures to follow if and when questions or concerns about a class arises. See University Policy S90-5 at http://www.sjsu.edu/senate/docs/S90-5.pdf. More detailed information on a variety of related topics is available in the SJSU catalog at http://info.sjsu.edu/web-dbgen/catalog/departments/LIS.html. In general, it is recommended that students begin by seeking clarification or discussing concerns with their instructor. If such conversation is not possible, or if it does not serve to address the issue, it is recommended that the student contact the Department Chair as a next step.
Dropping and Adding
Students are responsible for understanding the policies and procedures about add/drop, grade forgiveness, etc. Refer to the current semester's Catalog Policies section at http://info.sjsu.edu/static/catalog/policies.html. Add/drop deadlines can be found on the current academic year calendars document on the Academic Calendars webpage at http://www.sjsu.edu/provost/services/academic_calendars/. The Late Drop Policy is available at http://www.sjsu.edu/aars/policies/latedrops/policy/. Students should be aware of the current deadlines and penalties for dropping classes.
Information about the latest changes and news is available at the Advising Hub at http://www.sjsu.edu/advising/.
Consent for Recording of Class and Public Sharing of Instructor Material
University Policy S12-7, http://www.sjsu.edu/senate/docs/S12-7.pdf, requires students to obtain instructor's permission to record the course and the following items to be included in the syllabus:
- "Common courtesy and professional behavior dictate that you notify someone when you are recording him/her. You must obtain the instructor's permission to make audio or video recordings in this class. Such permission allows the recordings to be used for your private, study purposes only. The recordings are the intellectual property of the instructor; you have not been given any rights to reproduce or distribute the material."
- It is suggested that the syllabus include the instructor's process for granting permission, whether in writing or orally and whether for the whole semester or on a class by class basis.
- In classes where active participation of students or guests may be on the recording, permission of those students or guests should be obtained as well.
- "Course material developed by the instructor is the intellectual property of the instructor and cannot be shared publicly without his/her approval. You may not publicly share or upload instructor generated material for this course such as exam questions, lecture notes, or homework solutions without instructor consent."
Your commitment, as a student, to learning is evidenced by your enrollment at San Jose State University. The University Academic Integrity Policy F15-7 at http://www.sjsu.edu/senate/docs/F15-7.pdf requires you to be honest in all your academic course work. Faculty members are required to report all infractions to the office of Student Conduct and Ethical Development. The Student Conduct and Ethical Development website is available at http://www.sjsu.edu/studentconduct/.
Campus Policy in Compliance with the American Disabilities Act
If you need course adaptations or accommodations because of a disability, or if you need to make special arrangements in case the building must be evacuated, please make an appointment with me as soon as possible, or see me during office hours. Presidential Directive 97-03 at http://www.sjsu.edu/president/docs/directives/PD_1997-03.pdf requires that students with disabilities requesting accommodations must register with the Accessible Education Center (AEC) at http://www.sjsu.edu/aec to establish a record of their disability.
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