Archives and Manuscripts
Spring 2016 Greensheet
Canvas Information: Courses will be available beginning January 28th, 6 am PT unless you are taking an intensive or a one unit or two unit class that starts on a different day. In that case the class will open on the first day that the class meets.
You will be enrolled into the Canvas site automatically.
An introduction to the theory and practice of managing archival documents, such as personal papers, institutional records, photographs, electronic records, and other unpublished material. Topics covered include manuscript and records acquisition and appraisal, arrangement and description, conservation and preservation, reference and access.
In addition to basic theory and practice, students will be introduced to the variety of types of archival institutions, both in the United States and abroad.
This course will take place completely online via Canvas, with weekly participation on the discussion boards required.
All assignments should be submitted electronically through the assignment’s dropbox on Canvas.
- Archives tour assignment (Supports CLO #1, CLO #2, and CLO #5) – 15 points (due February 21)
Students should arrange a tour of an archival facility. A short summary (3-5 pages) outlining the trip will be shared with classmates on Canvas. The summary should include basic information about the repository, its mission, its collections, its staffing, and its researchers. Students unable to tour a facility will be given an alternative assignment.
- Arrangement and description project (Supports CLO #1 and CLO #3) - 15 points (due March 13)
A small archival collection will be scanned and made available through Canvas. Arrange these materials and create a complete finding aid for the collection using sample finding aids provided as a guide.
- Outreach essay (Supports CLO #1, CLO #2, and CLO #5) – 15 points (due April 17)
Students will write a short (5-6 page) essay addressing a question related to archival outreach and communicating with a public audience. Additional details on the assignment (including the question you will be addressing) will be posted during the semester.
- Final exam (Supports CLO #1, CLO #2, CLO #3, CLO #4, and CLO #5) - 30 points (due Tuesday, May 16)
The final exam will consist of discussion questions covering the breadth of material discussed in class. Students will create a succinct answer of no more than 5 pages to two questions utilizing course lecture notes and readings as well as outside materials deemed appropriate by the student. The exam questions will be distributed on May 2.
- Archives in the News post and discussion (Supports CLO #1, CLO #4, and CLO #5) - 10 points (post due by April 10; comments due by May 1 - may be completed at any point during the semester)
Students will find one recent news article that deal with archives or archival issues and post to the “Archives in the News” discussion board along with a 200+ word commentary that positions the news piece in our readings and discussions. The student will also make substantive comments (200+ words each) on at least two other posted articles.
- Participation in online discussions (Supports CLO #1, CLO #2, CLO #3, CLO #4, and CLO #5) - 15 points (due weekly)
Students are expected to participate in the weekly online discussions. Each week, two or three questions will be posted to the online forums to stimulate discussion. While the student need not address the initial question directly, each student is required to participate in the discussion by making (at least one) brief (minimum 200 words) yet thoughtful posting each week. Ideally, these postings will result in a conversation between the student and classmates, stimulated by the initial question but guided by student and instructor postings.
- EXTRA CREDIT (not required): Interview with an archivist (Supports CLO #2, CLO #4, and CLO #5) - 5 points - added to your final grade in the class (due no later than May 8, but may be turned in at any time during the semester)
Students may conduct an interview with a professional archivist either by phone, in person, or by email. Then, the student should write an essay (5-7 pages) that might discuss the archivist’s professional background and development, his/her work responsibilities and activities, the type of work done and the types of materials collected by his/her repository, the archivist’s views on major professional issues, and/or the unique challenges faced by working at his/her repository. To provide the student with a breadth of experience in the archival profession, this archivist should be employed at an institution other than the one visited for assignment #1.
Further details on the assignments will be provided at least three weeks prior to the due date. All assignments are due on the date noted on the syllabus by midnight PST. Late assignments will be marked down 15% per day.
Optional (not required) Collaborate sessions will be held as needed as opportunities for students to ask questions about assignments, readings, and discussions in a synchronous manner. The dates of these optional sessions will be announced on the course site.
- Week One (January 28-February 7)
Course Introduction; Introduction to the Concept of a “Record”; What are Archives?
History of Archives and the Archival Profession; Comparative Archives
- Week Two (February 8-14)
Appraisal and Acquisitions
- Week Three (February 15-21)
Arrangement and Description
- Week Four (February 22-28)
Arrangement and Description
- Week Five (February 29-March 6)
Descriptive Standards (EAD, MARC, DACS)
- Week Six (March 7-13)
- Week Seven (March 14-20)
- Week Eight (March 21-27)
- Spring Recess (March 28-April 3)
- Week Nine (April 4-10)
Outreach; Social Media and Archives
- Week Ten (April 11-17)
- Week Eleven (April 18-24)
Preservation and Conservation
- Week Twelve (April 25-May 1)
Archival Enterprise and the Allied Professions
- Week Thirteen (May 2-8)
The Future of Archives
This information is subject to change. Changes will be announced via Canvas.
Numerous articles and excerpts from books will be made available on Canvas. No textbooks are required.
Course Workload Expectations
Success in this course is based on the expectation that students will spend, for each unit of credit, a minimum of forty-five hours over the length of the course (normally 3 hours per unit per week with 1 of the hours used for lecture) for instruction or preparation/studying or course related activities including but not limited to internships, labs, clinical practica. Other course structures will have equivalent workload expectations as described in the syllabus.
Instructional time may include but is not limited to:
Working on posted modules or lessons prepared by the instructor; discussion forum interactions with the instructor and/or other students; making presentations and getting feedback from the instructor; attending office hours or other synchronous sessions with the instructor.
Student time outside of class:
In any seven-day period, a student is expected to be academically engaged through submitting an academic assignment; taking an exam or an interactive tutorial, or computer-assisted instruction; building websites, blogs, databases, social media presentations; attending a study group;contributing to an academic online discussion; writing papers; reading articles; conducting research; engaging in small group work.
INFO 200, INFO 202, INFO 204.
Course Learning Outcomes
Upon successful completion of the course, students will be able to:
- Demonstrate an understanding of basic archival principles and practices.
- Describe the variety of functions performed by archives and archivists, and the range of environments in which archival professionals work.
- Identify the issues involved in acquiring, processing, and making records available to researchers.
- Identify the similarities and differences between the roles of archivists and related information professionals.
- Define the challenges facing the archives profession today and in the future.
Core Competencies (Program Learning Outcomes)
INFO 256 supports the following core competencies:
- C Recognize the diversity (such as cultural and economic) in the clientele and employees of an information organization and be familiar with actions the organization should take to address this diversity.
- F Use the basic concepts and principles related to the selection, evaluation, organization, and preservation of physical and digital information items.
- G Demonstrate understanding of basic principles and standards involved in organizing information such as classification and controlled vocabulary systems, cataloging systems, metadata schemas or other systems for making information accessible to a particular clientele.
No Textbooks For This Course.
The standard SJSU School of Information Grading Scale is utilized for all iSchool courses:
|97 to 100||A|
|94 to 96||A minus|
|91 to 93||B plus|
|88 to 90||B|
|85 to 87||B minus|
|82 to 84||C plus|
|79 to 81||C|
|76 to 78||C minus|
|73 to 75||D plus|
|70 to 72||D|
|67 to 69||D minus|
In order to provide consistent guidelines for assessment for graduate level work in the School, these terms are applied to letter grades:
- C represents Adequate work; a grade of "C" counts for credit for the course;
- B represents Good work; a grade of "B" clearly meets the standards for graduate level work;
For core courses in the MLIS program (not MARA) — INFO 200, INFO 202, INFO 204 — the iSchool requires that students earn a B in the course. If the grade is less than B (B- or lower) after the first attempt you will be placed on administrative probation. You must repeat the class the following semester. If -on the second attempt- you do not pass the class with a grade of B or better (not B- but B) you will be disqualified.
- A represents Exceptional work; a grade of "A" will be assigned for outstanding work only.
Students are advised that it is their responsibility to maintain a 3.0 Grade Point Average (GPA).
General Expectations, Rights and Responsibilities of the Student
As members of the academic community, students accept both the rights and responsibilities incumbent upon all members of the institution. Students are encouraged to familiarize themselves with SJSU's policies and practices pertaining to the procedures to follow if and when questions or concerns about a class arises. See University Policy S90-5 at http://www.sjsu.edu/senate/docs/S90-5.pdf. More detailed information on a variety of related topics is available in the SJSU catalog at http://info.sjsu.edu/web-dbgen/catalog/departments/LIS.html. In general, it is recommended that students begin by seeking clarification or discussing concerns with their instructor. If such conversation is not possible, or if it does not serve to address the issue, it is recommended that the student contact the Department Chair as a next step.
Dropping and Adding
Students are responsible for understanding the policies and procedures about add/drop, grade forgiveness, etc. Refer to the current semester's Catalog Policies section at http://info.sjsu.edu/static/catalog/policies.html. Add/drop deadlines can be found on the current academic year calendars document on the Academic Calendars webpage at http://www.sjsu.edu/provost/services/academic_calendars/. The Late Drop Policy is available at http://www.sjsu.edu/aars/policies/latedrops/policy/. Students should be aware of the current deadlines and penalties for dropping classes.
Information about the latest changes and news is available at the Advising Hub at http://www.sjsu.edu/advising/.
Consent for Recording of Class and Public Sharing of Instructor Material
University Policy S12-7, http://www.sjsu.edu/senate/docs/S12-7.pdf, requires students to obtain instructor's permission to record the course and the following items to be included in the syllabus:
- "Common courtesy and professional behavior dictate that you notify someone when you are recording him/her. You must obtain the instructor's permission to make audio or video recordings in this class. Such permission allows the recordings to be used for your private, study purposes only. The recordings are the intellectual property of the instructor; you have not been given any rights to reproduce or distribute the material."
- It is suggested that the syllabus include the instructor's process for granting permission, whether in writing or orally and whether for the whole semester or on a class by class basis.
- In classes where active participation of students or guests may be on the recording, permission of those students or guests should be obtained as well.
- "Course material developed by the instructor is the intellectual property of the instructor and cannot be shared publicly without his/her approval. You may not publicly share or upload instructor generated material for this course such as exam questions, lecture notes, or homework solutions without instructor consent."
Your commitment, as a student, to learning is evidenced by your enrollment at San Jose State University. The University Academic Integrity Policy F15-7 at http://www.sjsu.edu/senate/docs/F15-7.pdf requires you to be honest in all your academic course work. Faculty members are required to report all infractions to the office of Student Conduct and Ethical Development. The Student Conduct and Ethical Development website is available at http://www.sjsu.edu/studentconduct/.
Campus Policy in Compliance with the American Disabilities Act
If you need course adaptations or accommodations because of a disability, or if you need to make special arrangements in case the building must be evacuated, please make an appointment with me as soon as possible, or see me during office hours. Presidential Directive 97-03 at http://www.sjsu.edu/president/docs/directives/PD_1997-03.pdf requires that students with disabilities requesting accommodations must register with the Accessible Education Center (AEC) at http://www.sjsu.edu/aec to establish a record of their disability.
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